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Flight Consent Form

Flight Consent Form Template for South Africa

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Key Requirements PROMPT example:

Flight Consent Form

"I need a Flight Consent Form for a school group of 30 students aged 15-17 traveling from Cape Town to Johannesburg in March 2025, including specific provisions for chaperone responsibilities and emergency protocols."

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Document background
The Flight Consent Form is a mandatory document in South African aviation operations, designed to establish clear understanding and agreement between passengers and airline operators regarding travel conditions, risks, and responsibilities. This document is required whenever passengers undertake air travel within or from South Africa, with additional requirements for specific categories such as unaccompanied minors, medical cases, or group travel. The form ensures compliance with the Civil Aviation Act 13 of 2009, Consumer Protection Act 68 of 2008, and other relevant South African legislation, while protecting both passenger rights and airline interests. It includes essential passenger information, health declarations, risk acknowledgments, and specific authorizations as required by South African aviation authorities.
Suggested Sections

1. Passenger Information: Essential details of the passenger including full name, ID/passport number, contact details, and emergency contact information

2. Flight Details: Specific information about the flight(s) including flight numbers, dates, routes, and any connecting flights

3. Health Declaration: Mandatory health-related declarations including any medical conditions, medications, or special requirements that might affect air travel

4. General Terms and Conditions: Standard terms covering liability, passenger obligations, and airline policies in accordance with South African aviation regulations

5. Risk Acknowledgment: Clear statement of understanding regarding inherent risks of air travel and acceptance of airline's standard operating procedures

6. Data Protection Notice: Information about how personal data will be collected, used, and protected in compliance with POPIA

7. Declaration and Signature: Final confirmation of understanding and agreement to all terms, with space for date and signature

Optional Sections

1. Minor Passenger Authorization: Additional section required when the passenger is under 18, including parent/guardian details and specific authorizations

2. Special Assistance Requirements: Additional section for passengers requiring special assistance, detailing specific needs and airline acknowledgment

3. Medical Clearance: Required for passengers with specific medical conditions, including physician authorization and medical information

4. Group Travel Authorization: Used for group bookings, particularly school or tour groups, with additional responsible party details

5. Covid-19 Declaration: Temporary section for pandemic-related health declarations and protocol acknowledgments when required by current regulations

Suggested Schedules

1. Schedule A - Identification Documents: Copies of required identification documents (passport/ID) attached to the form

2. Schedule B - Medical Documentation: Any required medical certificates or physician authorizations when applicable

3. Schedule C - Guardian Documentation: Copies of birth certificates, court orders, or other documents proving guardianship for minor passengers

4. Schedule D - Insurance Declaration: Details of any additional travel insurance coverage and emergency contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Aviation

Tourism

Travel Services

Transportation

Insurance

Healthcare

Education (for student groups)

Corporate Travel

Legal Services

Relevant Teams

Legal

Compliance

Customer Service

Ground Operations

Risk Management

Passenger Services

Medical Services

Corporate Travel

Safety and Security

Documentation

Relevant Roles

Airline Operations Manager

Compliance Officer

Legal Counsel

Customer Service Representative

Check-in Agent

Flight Operations Coordinator

Risk Management Officer

Travel Agent

Medical Officer

Corporate Travel Manager

Aviation Safety Officer

Passenger Services Supervisor

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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