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Commercial Lease Extension Letter Template for South Africa

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Key Requirements PROMPT example:

Commercial Lease Extension Letter

"I need a Commercial Lease Extension Letter for my retail space in Cape Town CBD, extending the current 5-year lease for an additional 3 years from March 2025, with a 7% annual rental increase and updated maintenance terms."

Document background
The Commercial Lease Extension Letter is a crucial document in South African commercial property relations, used when parties wish to extend their existing lease arrangement without creating an entirely new lease agreement. This document type is particularly relevant when the original lease is approaching its termination date and both parties agree to continue their landlord-tenant relationship. It must comply with South African property law requirements, including the Formalities in Respect of Leases of Land Act and relevant commercial property legislation. The letter typically includes references to the original lease, specifies the extension period, outlines any modifications to existing terms, and confirms which original conditions remain in force. It's designed to provide a streamlined process for lease continuation while ensuring legal enforceability and protection for all parties involved.
Suggested Sections

1. Letter Header: Full business details of both landlord and tenant, including registered addresses and reference numbers

2. Date: Current date of the extension letter

3. Reference Line: Reference to original lease agreement including its date and property details

4. Salutation: Formal greeting to the appropriate party representative

5. Purpose Statement: Clear statement of the letter's purpose to extend the existing lease

6. Extension Terms: Specific details of the extension period and any modified terms

7. Confirmation of Other Terms: Statement confirming all other original lease terms remain unchanged

8. Acceptance Procedure: Instructions for indicating acceptance of the extension

9. Closing: Professional closing including signature blocks for both parties

Optional Sections

1. Rental Adjustment: Include when the extension involves changes to the rental amount

2. Maintenance Updates: Include when there are changes to maintenance responsibilities

3. Security Deposit Modification: Include when changes to the security deposit are required

4. Improvement Allowances: Include when offering tenant improvement allowances for the extended term

5. Break Clause: Include when either party wants the option to terminate during the extension period

Suggested Schedules

1. Schedule A - Updated Rental Schedule: Detailed breakdown of new rental amounts and payment dates if changed

2. Schedule B - Property Condition Update: Current condition report of the property if required

3. Schedule C - Modified Terms: Detailed list of any terms that differ from the original lease

4. Appendix 1 - Original Lease Agreement: Copy of the original lease agreement for reference

5. Appendix 2 - Property Plans: Updated floor plans or property layouts if any changes to the leased area

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Retail

Office Space

Industrial

Warehousing

Healthcare

Hospitality

Professional Services

Manufacturing

Technology

Education

Financial Services

Food and Beverage

Logistics

Entertainment

Relevant Teams

Legal

Real Estate

Facilities Management

Operations

Finance

Administration

Property Management

Asset Management

Risk Management

Procurement

Corporate Services

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Commercial Director

Operations Manager

Legal Counsel

Chief Financial Officer

Business Owner

Leasing Manager

Asset Manager

Commercial Property Agent

Company Secretary

Managing Director

Tenant Representative

Property Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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