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Commercial Lease Extension Letter for the United Kingdom

Commercial Lease Extension Letter Template for England and Wales

A Commercial Lease Extension Letter is a formal document used in England and Wales to initiate or confirm the extension of an existing commercial property lease. The document outlines the proposed terms for extending the lease period, including any modifications to existing terms, rent arrangements, and other relevant conditions. It serves as a legally significant communication between the landlord and tenant, governed by the Landlord and Tenant Act 1954 and related property legislation.

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What is a Commercial Lease Extension Letter?

A Commercial Lease Extension Letter is utilized when parties wish to extend an existing commercial lease agreement in England and Wales. This document is crucial for businesses seeking to maintain their occupancy of commercial premises beyond the current lease term. The letter typically includes specific details about the proposed extension period, any variations to existing terms, rent arrangements, and deadline for response. It must comply with the Landlord and Tenant Act 1954 and other relevant property legislation, serving as a formal record of the parties' intentions regarding the lease extension.

What sections should be included in a Commercial Lease Extension Letter?

1. Date and Address Block: Formal letter header including date, recipient's name and address

2. Reference Line: Reference to existing lease including date, parties, and property address

3. Extension Request: Clear statement of the proposed lease extension period and terms

4. Current Terms Confirmation: Confirmation of continuing existing lease terms and conditions

5. Response Timeline: Deadline for response and proposed next steps

6. Signature Block: Formal closing, signature space and contact details

What sections are optional to include in a Commercial Lease Extension Letter?

1. Rent Review Modifications: Details of any proposed changes to rent review provisions

2. Term Modifications: Any proposed changes to other existing lease terms

3. Legal Reference: Reference to relevant sections of the Landlord and Tenant Act 1954 if applicable

4. Property Improvements: Discussion of any proposed improvements or modifications to the property

What schedules should be included in a Commercial Lease Extension Letter?

1. Existing Lease: Copy of current lease agreement attached for reference

2. Property Plans: Current floor plans or property boundaries if relevant to the extension

3. Schedule of Condition: Current condition report of the property if relevant to maintenance terms

4. Rent Schedule: Detailed breakdown of current and proposed rent payments if being modified

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
























Clauses




















Industries

Landlord and Tenant Act 1954: The primary legislation governing business tenancies in England and Wales. Part II specifically deals with security of tenure for business tenants, sets out procedures for lease renewals, and defines the rights and obligations of both landlords and tenants.

Law of Property Act 1925: Establishes fundamental property law principles in England and Wales and sets out the requirements for creating and dealing with legal interests in land.

Landlord and Tenant (Covenants) Act 1995: Legislation dealing with the enforcement of covenants in leases and addressing the liability of original parties and assignees in lease agreements.

Regulatory Reform (Business Tenancies) Order 2003: Modified procedures under the 1954 Act, particularly dealing with contracting out provisions and modernizing certain aspects of business tenancy regulation.

Rent Act 1977: Legislation that may be relevant if the property contains any residential elements, governing certain aspects of residential tenancies.

Housing Act 1988: Additional legislation that may apply if the property has any residential components, particularly relevant for mixed-use properties.

Code for Leasing Business Premises 2020: Voluntary industry code providing best practice guidelines for commercial leasing in England and Wales, widely respected in the property sector.

Existing Lease Terms: Practical consideration requiring review of current lease terms and conditions to ensure consistency and proper incorporation into the extension.

Market Conditions: Current market conditions affecting commercial property leases must be considered when determining new terms.

Rent Review Provisions: Specific arrangements for how and when rent can be reviewed during the extended lease period.

Service Charge Arrangements: Terms regarding the allocation and payment of service charges for building maintenance and common areas.

Repair and Maintenance Obligations: Clear definition of responsibilities for repairs and maintenance between landlord and tenant during the extended lease period.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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