The User Access Review Policy is essential for organizations operating in the United States to maintain security and comply with various regulatory requirements such as SOX, HIPAA, and GLBA. This document is implemented when organizations need to establish systematic processes for reviewing and managing user access rights across their systems. It typically includes review frequencies, responsibilities, documentation requirements, and compliance procedures. The policy helps organizations prevent unauthorized access, maintain audit trails, and demonstrate regulatory compliance.
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1. Purpose and Scope: Defines the objectives and applicability of the policy including compliance with relevant regulations (SOX, HIPAA, GLBA, FISMA, FERPA, PCI DSS)
2. Roles and Responsibilities: Outlines who is responsible for various aspects of access review, including system owners, managers, IT security team, and compliance officers
3. Review Frequency: Establishes how often access reviews must be conducted for different systems and access levels
4. Review Process: Details the steps for conducting access reviews, including methodology, tools, and decision criteria
5. Documentation Requirements: Specifies how reviews should be documented, stored, and maintained for audit purposes
6. Compliance and Enforcement: Outlines consequences of non-compliance and enforcement procedures for policy violations
1. Industry-Specific Requirements: Additional requirements based on specific industry regulations and standards
2. Third-Party Access Review: Procedures for reviewing and managing external user access and vendor permissions
3. Emergency Access Procedures: Process for handling emergency access grants and subsequent review requirements
4. Remote Access Review: Specific procedures for reviewing and managing remote access permissions
1. Access Review Template: Standard form template for conducting and documenting access reviews
2. System Inventory: Comprehensive list of systems and applications subject to access review
3. Role Matrix: Detailed mapping of roles to required access levels and permissions
4. Review Calendar: Annual schedule of planned access reviews for different systems and departments
5. Regulatory Requirements Matrix: Matrix mapping of specific regulatory requirements to access review procedures
Relevant legal definitions
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