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Email Security Policy
"Need to draft an Email Security Policy for our healthcare startup that specifically addresses HIPAA compliance and includes strict protocols for handling patient data, targeting implementation by March 2025."
1. Purpose and Scope: Defines the objectives and applicability of the policy
2. Definitions: Key terms used throughout the policy including technical terminology and compliance-related definitions
3. Email Usage Guidelines: Basic rules for appropriate email use, including acceptable and prohibited uses
4. Security Requirements: Mandatory security controls and practices including password requirements, encryption standards, and access controls
5. User Responsibilities: Specific responsibilities of employees regarding email security and proper usage
6. Monitoring and Privacy: Organization's rights regarding email monitoring and user privacy expectations
7. Compliance and Enforcement: Consequences of non-compliance and enforcement procedures
1. Industry-Specific Requirements: Additional requirements based on specific industry regulations (HIPAA, GLBA, FERPA, etc.)
2. International Data Transfer: Rules and requirements for cross-border email communications and international data protection standards
3. Mobile Device Usage: Specific requirements for accessing corporate email on mobile devices
4. Third-Party Email Services: Guidelines for using external email services and cloud-based email solutions
1. Schedule A - Email Security Best Practices: Detailed guidelines for secure email usage including password management, attachment handling, and phishing prevention
2. Schedule B - Incident Response Procedures: Step-by-step guide for handling email security incidents and data breaches
3. Schedule C - Acceptable Use Examples: Specific examples of acceptable and unacceptable email use cases
4. Schedule D - Security Configuration Standards: Technical specifications for email security settings, encryption requirements, and system configurations
5. Schedule E - Training Requirements: Mandatory security awareness training requirements and frequency
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³Ò±ð²Ô¾±±ð’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
Our bank-grade security infrastructure undergoes regular external audits
We are ISO27001 certified, so your data is secure
Organizational security
You retain IP ownership of your documents
You have full control over your data and who gets to see it
Innovation in privacy:
Genie partnered with the Computational Privacy Department at Imperial College London
Together, we ran a £1 million research project on privacy and anonymity in legal contracts
Want to know more?
Visit our for more details and real-time security updates.
Read our Privacy Policy.