Ƶ

Email Security Policy for Hong Kong

Email Security Policy Template for Hong Kong

A comprehensive internal policy document that establishes guidelines and requirements for secure email usage within an organization operating in Hong Kong. The policy addresses compliance with Hong Kong's Personal Data (Privacy) Ordinance (PDPO) and other relevant legislation while implementing technical and procedural controls to protect email communications. It includes detailed provisions for data protection, security measures, incident response, and user responsibilities, tailored to meet Hong Kong's regulatory requirements and business practices.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Email Security Policy

Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Email Security Policy?

The Email Security Policy is a critical document for organizations operating in Hong Kong's regulated business environment. It is designed to protect sensitive information transmitted via email while ensuring compliance with Hong Kong's Personal Data (Privacy) Ordinance and related regulations. This policy document should be implemented by organizations to establish clear guidelines for email usage, define security requirements, and outline response procedures for security incidents. The Email Security Policy becomes particularly important given Hong Kong's position as a major financial and business hub, where data protection and cybersecurity are paramount. It should be reviewed and updated regularly to reflect changes in technology, threats, and regulatory requirements.

What sections should be included in a Email Security Policy?

1. Purpose and Scope: Defines the objectives of the policy and its application scope within the organization

2. Definitions: Key terms and concepts used throughout the policy

3. Legal Framework and Compliance: Reference to relevant laws, regulations, and compliance requirements

4. Email Usage Requirements: Basic rules and requirements for email use within the organization

5. Security Controls and Standards: Technical security measures required for email systems

6. Data Protection and Privacy: Requirements for handling personal and confidential information in emails

7. Access Control and Authentication: Rules for email account access, passwords, and authentication

8. Incident Reporting and Response: Procedures for reporting and handling email security incidents

9. Training and Awareness: Requirements for staff training on email security

10. Policy Enforcement: Consequences of non-compliance and enforcement measures

11. Review and Updates: Process for reviewing and updating the policy

What sections are optional to include in a Email Security Policy?

1. Mobile Device Email Access: Specific requirements for accessing email on mobile devices, used when organization allows mobile email access

2. Third-Party Email Services: Rules for using external email services, included when organization allows use of non-corporate email

3. Email Encryption Requirements: Detailed encryption standards, included for organizations handling highly sensitive data

4. Email Retention and Archiving: Specific requirements for email storage and archiving, needed for regulated industries

5. Remote Work Email Security: Additional security measures for remote workers, included if organization has remote workforce

6. International Data Transfer: Requirements for cross-border email communications, needed for international organizations

What schedules should be included in a Email Security Policy?

1. Appendix A: Acceptable Use Guidelines: Detailed guidelines for acceptable email use and behavior

2. Appendix B: Email Security Configuration Standards: Technical specifications for email security settings

3. Appendix C: Incident Response Forms: Templates for reporting email security incidents

4. Appendix D: Email Security Checklist: Checklist for ensuring compliance with security requirements

5. Appendix E: Training Requirements Matrix: Details of required security training by role

6. Appendix F: Third-Party Service Provider Requirements: Security requirements for external email service providers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions





































Clauses

























Relevant Industries

Financial Services

Banking

Insurance

Healthcare

Legal Services

Professional Services

Technology

Education

Government

Retail

Manufacturing

Telecommunications

Transportation and Logistics

Real Estate

Non-profit Organizations

Relevant Teams

Information Technology

Information Security

Legal

Compliance

Human Resources

Risk Management

Operations

Executive Leadership

Administrative Services

Data Protection

Internal Audit

Corporate Communications

Relevant Roles

Chief Information Security Officer (CISO)

IT Director

Information Security Manager

Compliance Officer

Data Protection Officer

IT Security Specialist

System Administrator

Network Administrator

Risk Manager

HR Director

Legal Counsel

Department Managers

Executive Officers

Privacy Officer

Security Analyst

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

SLA Itsm

An IT Service Management SLA template under Hong Kong law, defining service standards and operational procedures between IT providers and clients.

Download

SLA For P1

Hong Kong-governed Service Level Agreement defining standards and commitments for Priority 1 (highest priority) services and incident management.

Download

SLA Call

Hong Kong-governed Service Level Agreement for call services, defining performance standards and operational requirements for telephone-based customer support services.

Download

SLA Base

A Hong Kong law-governed Service Level Agreement defining service standards, performance metrics, and mutual obligations between service providers and customers.

Download

SLA And Sop

A Hong Kong law-governed document that defines service standards, performance metrics, and operational procedures between service provider and recipient.

Download

Service Level Agreement (Healthcare)

A Hong Kong-governed agreement defining healthcare service delivery standards, performance metrics, and operational requirements between healthcare providers and client organizations.

Download

Generic NDA Agreement

A Hong Kong law-governed NDA for protecting confidential information in business relationships.

Download

Expatriate Contract Of Employment

Hong Kong-governed employment contract for expatriate employees, covering comprehensive employment terms, benefits, and international mobility provisions.

Download

Common Law Partnership Agreement

A Hong Kong law-governed agreement establishing the terms and conditions for a business partnership, including partner rights, obligations, and operational framework.

Download

Average SLA

A Hong Kong law-governed agreement defining service standards, performance metrics, and remedies for service delivery between provider and customer.

Download

Agency SLA

A Hong Kong-governed agreement establishing an agency relationship with defined service levels, performance metrics, and compliance requirements under Hong Kong law.

Download

Network SLA Monitoring

A Hong Kong law-governed agreement establishing terms and metrics for network monitoring services, including performance standards and reporting requirements.

Download

Shipping Receipt

A Hong Kong law-governed document evidencing carrier's receipt of goods for shipment, containing essential shipping details and terms of carriage.

Download

Skills Evaluation

A Hong Kong-compliant agreement establishing the framework and procedures for professional skills evaluation and assessment.

Download

SLA Enterprise

A Hong Kong law-governed enterprise Service Level Agreement defining performance metrics and obligations between service provider and enterprise customer.

Download

Sla (Healthcare)

Healthcare Service Level Agreement template compliant with Hong Kong healthcare regulations and data protection laws.

Download

SLA Uptime

A Hong Kong law-governed Service Level Agreement defining guaranteed uptime commitments, measurement methods, and compensation mechanisms between service providers and clients.

Download

SLA Policy

Hong Kong-governed Service Level Agreement Policy document defining service standards, performance metrics, and mutual obligations between service providers and customers.

Download

SLA Planning

A Hong Kong-compliant planning framework for establishing service level agreements, defining performance metrics and delivery standards.

Download

Security Risk Assessment Report

A security risk assessment report that evaluates organizational security posture and provides risk mitigation recommendations, aligned with Hong Kong regulatory requirements and international standards.

Download

International Travel Permission Declaration Form

A Hong Kong-compliant declaration form authorizing and documenting permission for international travel, meeting both local legal requirements and international standards.

Download

Service Level Agreement For Building Maintenance

A Hong Kong law-governed agreement defining terms and standards for building maintenance services, including service levels, responsibilities, and compliance requirements.

Download

SLA Training

A Hong Kong law-governed agreement setting performance standards and terms for professional training service delivery.

Download

SLA Time For Incidents

A Hong Kong law-governed SLA defining incident response time commitments and management procedures between service providers and customers.

Download

SLA Storage

A Hong Kong law-governed agreement defining terms, conditions, and performance metrics for data storage services, ensuring service quality and legal compliance.

Download

SLA Employee

A Hong Kong law-governed employment agreement incorporating service level standards and performance metrics between employer and employee.

Download

SLA Audit

A Hong Kong law-governed document for conducting systematic audits of Service Level Agreements, ensuring compliance and performance evaluation.

Download

Guaranteed SLA

A Hong Kong law-governed agreement establishing guaranteed service levels with specific performance metrics and remedies for service failures.

Download

Email SLA

Hong Kong-governed Service Level Agreement for email services, specifying performance standards and compliance requirements.

Download

Bandwidth SLA

A Hong Kong law-governed agreement defining bandwidth service levels, performance metrics, and remedies between service providers and customers.

Download

Availability SLA

A Hong Kong law-governed agreement establishing guaranteed service availability levels, measurement methods, and compensation mechanisms between service providers and their customers.

Download

Service Level Agreement For IT Support

Hong Kong-governed IT Support Service Level Agreement defining service standards, performance metrics, and mutual obligations for technology support services.

Download

Service Invoice

A commercial document compliant with Hong Kong regulations for requesting payment for services rendered, including required business and tax information.

Download

Performance Review Meeting Minutes

A Hong Kong-compliant document recording performance review meeting outcomes, including performance assessment, goals, and action items.

Download

Nonprofit Sponsorship Agreement

A Hong Kong law-governed agreement establishing sponsorship terms between a corporate sponsor and a nonprofit organization, detailing financial commitments and mutual obligations.

Download

Finance Risk Assessment

A regulatory-compliant financial risk assessment document under Hong Kong jurisdiction, analyzing and addressing various financial risks facing an organization.

Download

Delivery Invoice

A Hong Kong-compliant commercial document that combines delivery confirmation with invoice details, meeting local legal and tax requirements.

Download

SLA Communication

Hong Kong law-governed Service Level Agreement defining performance metrics and standards for communication services provision.

Download

Service Level Agreement For Consultants

A Hong Kong-governed agreement defining service levels and performance standards for consulting services, including metrics and delivery requirements.

Download

MSP Service Level Agreement

A Hong Kong law-governed agreement defining service levels and delivery terms between a Managed Service Provider and client for IT services provision.

Download
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it