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1. Purpose and Scope: Defines the objectives of the policy and its application scope within the organization
2. Definitions: Key terms and concepts used throughout the policy
3. Legal Framework and Compliance: Reference to relevant laws, regulations, and compliance requirements
4. Email Usage Requirements: Basic rules and requirements for email use within the organization
5. Security Controls and Standards: Technical security measures required for email systems
6. Data Protection and Privacy: Requirements for handling personal and confidential information in emails
7. Access Control and Authentication: Rules for email account access, passwords, and authentication
8. Incident Reporting and Response: Procedures for reporting and handling email security incidents
9. Training and Awareness: Requirements for staff training on email security
10. Policy Enforcement: Consequences of non-compliance and enforcement measures
11. Review and Updates: Process for reviewing and updating the policy
1. Mobile Device Email Access: Specific requirements for accessing email on mobile devices, used when organization allows mobile email access
2. Third-Party Email Services: Rules for using external email services, included when organization allows use of non-corporate email
3. Email Encryption Requirements: Detailed encryption standards, included for organizations handling highly sensitive data
4. Email Retention and Archiving: Specific requirements for email storage and archiving, needed for regulated industries
5. Remote Work Email Security: Additional security measures for remote workers, included if organization has remote workforce
6. International Data Transfer: Requirements for cross-border email communications, needed for international organizations
1. Appendix A: Acceptable Use Guidelines: Detailed guidelines for acceptable email use and behavior
2. Appendix B: Email Security Configuration Standards: Technical specifications for email security settings
3. Appendix C: Incident Response Forms: Templates for reporting email security incidents
4. Appendix D: Email Security Checklist: Checklist for ensuring compliance with security requirements
5. Appendix E: Training Requirements Matrix: Details of required security training by role
6. Appendix F: Third-Party Service Provider Requirements: Security requirements for external email service providers
Financial Services
Banking
Insurance
Healthcare
Legal Services
Professional Services
Technology
Education
Government
Retail
Manufacturing
Telecommunications
Transportation and Logistics
Real Estate
Non-profit Organizations
Information Technology
Information Security
Legal
Compliance
Human Resources
Risk Management
Operations
Executive Leadership
Administrative Services
Data Protection
Internal Audit
Corporate Communications
Chief Information Security Officer (CISO)
IT Director
Information Security Manager
Compliance Officer
Data Protection Officer
IT Security Specialist
System Administrator
Network Administrator
Risk Manager
HR Director
Legal Counsel
Department Managers
Executive Officers
Privacy Officer
Security Analyst
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