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Email Security Policy

Email Security Policy Template for United Arab Emirates

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Key Requirements PROMPT example:

Email Security Policy

"I need a comprehensive Email Security Policy for my Dubai-based financial services company that complies with UAE banking regulations and includes specific provisions for handling client data, with implementation planned for March 2025."

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Document background
The Email Security Policy serves as a crucial governance document for organizations operating in the United Arab Emirates, where strict cybersecurity regulations necessitate robust email security measures. This policy is essential for protecting sensitive information, ensuring regulatory compliance, and maintaining secure electronic communications. It becomes particularly important in light of the UAE's comprehensive cybersecurity framework, including Federal Decree Law No. 34 of 2021 and the UAE Information Assurance Standards. The Email Security Policy should be implemented by organizations handling sensitive data, conducting business communications, or operating in regulated sectors within the UAE. It provides detailed guidelines on email usage, security controls, incident response, and compliance requirements while considering local legal and cultural considerations specific to the UAE market.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Legal Framework: References to relevant UAE laws and regulations governing email security and electronic communications

3. Definitions: Clear definitions of technical terms, security concepts, and policy-specific terminology

4. Email Usage Requirements: Basic rules and requirements for appropriate email usage in the organization

5. Security Controls: Technical security measures required for email systems including encryption standards and authentication requirements

6. Data Classification: Guidelines for classifying email content and handling requirements for each classification level

7. Access Control: Rules for email account access, password requirements, and multi-factor authentication

8. Monitoring and Privacy: Organization's right to monitor email usage and privacy expectations in line with UAE laws

9. Incident Reporting: Procedures for reporting email security incidents and suspicious activities

10. Policy Violations: Consequences of policy violations and disciplinary procedures

11. Review and Updates: Policy review frequency and update procedures

Optional Sections

1. Remote Access Requirements: Additional security requirements for accessing email systems remotely, recommended for organizations with remote workers

2. Industry-Specific Requirements: Additional requirements for specific sectors (e.g., healthcare, financial services) subject to additional regulations

3. International Communication Guidelines: Specific requirements for international email communications, relevant for organizations with global operations

4. Mobile Device Email Access: Specific requirements for accessing email on mobile devices, recommended if organization allows mobile email access

5. Third-Party Email Services: Guidelines for using third-party email services or integrations, relevant if organization allows such services

Suggested Schedules

1. Appendix A - Technical Requirements: Detailed technical specifications for email security controls including encryption standards, server configurations, and security protocols

2. Appendix B - Acceptable Use Guidelines: Detailed guidelines for acceptable email usage including examples of permitted and prohibited activities

3. Appendix C - Incident Response Procedures: Step-by-step procedures for handling different types of email security incidents

4. Appendix D - Email Security Best Practices: User guide for email security best practices including phishing awareness and safe attachment handling

5. Appendix E - Forms and Templates: Standard forms for incident reporting, access requests, and policy acknowledgment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
































Clauses























Relevant Industries

Banking and Financial Services

Healthcare

Government and Public Sector

Education

Professional Services

Technology

Telecommunications

Real Estate

Manufacturing

Retail

Energy and Utilities

Legal Services

Insurance

Media and Entertainment

Transportation and Logistics

Relevant Teams

Information Technology

Information Security

Legal

Compliance

Human Resources

Risk Management

Operations

Internal Audit

Training and Development

Corporate Communications

Executive Leadership

Procurement

Customer Service

Data Protection

Relevant Roles

Chief Information Security Officer (CISO)

IT Security Manager

Compliance Officer

Risk Manager

Information Security Analyst

IT Director

System Administrator

Network Security Engineer

Data Protection Officer

HR Manager

Legal Counsel

Department Managers

Executive Officers

Security Awareness Trainer

IT Auditor

Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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