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Tender Authorization Letter for Saudi Arabia

Tender Authorization Letter Template for Saudi Arabia

A Tender Authorization Letter is a formal document used in Saudi Arabia's procurement processes that grants specific authority to a designated representative to act on behalf of a company in tender proceedings. The document must comply with Saudi Arabian law, including the Government Tenders and Procurement Law (GTPL) and Islamic Sharia principles. It serves as official authorization for activities such as tender submission, document collection, clarification meetings attendance, and bid negotiation. The letter requires proper authentication and must contain specific elements to be legally valid under Saudi jurisdiction.

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What is a Tender Authorization Letter?

The Tender Authorization Letter is a crucial document in Saudi Arabia's procurement landscape, required when a company needs to authorize a representative to participate in tender processes on its behalf. This document type is particularly important given Saudi Arabia's strict regulatory requirements for tender participation, as established in the Government Tenders and Procurement Law (GTPL) and related regulations. The letter must clearly specify the scope of authority granted, including whether the representative can submit bids, attend meetings, sign documents, or negotiate terms. It needs to be properly authenticated and often requires additional supporting documentation such as commercial registration certificates and identification documents. The authorization letter is widely used across both public and private sector tenders, though government tenders typically have more stringent requirements for its format and content.

What sections should be included in a Tender Authorization Letter?

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the relevant tender authority

2. Subject Line: Clear identification of the tender reference number and project name

3. Authorizing Entity Details: Full legal name, commercial registration number, and address of the company issuing the authorization

4. Authorized Representative Details: Complete information about the individual or entity being authorized, including full name, ID/commercial registration number, and contact details

5. Tender Details: Specific details of the tender including tender number, project name, and relevant government entity

6. Scope of Authorization: Clear and specific powers being granted to the representative regarding the tender process

7. Duration of Authority: Validity period of the authorization, including start and end dates

8. Official Signatures: Authorized signatory's name, title, signature, and company stamp

What sections are optional to include in a Tender Authorization Letter?

1. Special Powers: Additional specific authorities granted to the representative, used when special actions beyond standard tender submission are required

2. Limitations and Restrictions: Any specific limitations on the representative's authority, included when the authorization needs to be restricted

3. Sub-delegation Rights: Statement regarding whether the authorized person can delegate their authority to others, included when relevant to the tender requirements

4. Confidentiality Clause: Specific confidentiality obligations, included for sensitive tenders or when handling proprietary information

5. Governing Law Statement: Explicit reference to Saudi law and Sharia compliance, included when dealing with international parties or complex tenders

What schedules should be included in a Tender Authorization Letter?

1. Copy of Commercial Registration: Authenticated copy of the company's commercial registration certificate

2. Representative's Identification: Copies of authorized representative's identification documents or commercial registration

3. Power of Attorney: If applicable, the underlying power of attorney granting the signatory the right to issue the authorization

4. Previous Authorization History: If relevant, list of previous authorizations between the parties for reference

5. Representative's Qualifications: Documentation of the representative's qualifications or credentials relevant to the tender

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Saudi Arabia

Publisher

Ƶ

Sector

Banking

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Construction

Infrastructure Development

Oil & Gas

Healthcare

Education

Defense & Security

Information Technology

Transportation

Utilities

Manufacturing

Professional Services

Telecommunications

Real Estate Development

Environmental Services

Relevant Teams

Legal

Procurement

Business Development

Contract Administration

Government Relations

Compliance

Commercial Operations

Project Management Office

Bid Management

Corporate Secretariat

Relevant Roles

Chief Executive Officer

Managing Director

Procurement Manager

Tender Manager

Business Development Manager

Legal Counsel

Contracts Manager

Project Director

Commercial Manager

Operations Director

Bid Manager

Compliance Officer

Government Relations Manager

Authorization Officer

Company Secretary

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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