The Authorization Letter For Claiming Report Card is a crucial document in the Saudi Arabian educational system, used when the primary stakeholder (usually a parent, guardian, or adult student) cannot personally collect academic records. This document becomes necessary in situations where physical presence is impossible due to work commitments, travel, illness, or other valid reasons. The letter must comply with both Ministry of Education guidelines and Islamic Law principles regarding delegation of authority (Wakala). It typically includes detailed identification of all parties, specific authorization parameters, validity period, and required authentication elements. The document serves as legal proof of authorization and is commonly used across all educational institutions in Saudi Arabia, from primary schools to universities.
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1. Date and Place: Current date and location where the letter is being written
2. Addressee Details: Name and address of the educational institution or authority to whom the letter is addressed
3. Subject Line: Clear indication that this is an authorization letter for collecting report card
4. Authorizer Information: Full name, ID number, and contact details of the person giving authorization
5. Authorized Person Information: Full name, ID number, and contact details of the person being authorized to collect the report card
6. Student Information: Full name, student ID, class/grade details of the student whose report card is to be collected
7. Authorization Statement: Clear statement of the authority being granted, including specific actions authorized
8. Validity Period: Specific timeframe for which the authorization is valid
9. Signature Block: Space for authorizer's signature, name, and date
1. Relationship Declaration: Statement explaining the relationship between the authorizer and the student (used when authorizer is a parent/guardian)
2. Reason for Authorization: Explanation of why a third party is being authorized (used when required by institution or for clarity)
3. Witness Details: Information and signature of witness (used when required by institution or for additional verification)
4. Contact Preferences: Preferred method of contact for verification (used when multiple verification options are available)
1. Identity Documents: Copies of ID cards/documents of both authorizer and authorized person
2. Proof of Relationship: Documents proving relationship between authorizer and student (if authorizer is parent/guardian)
3. Student ID Card: Copy of student's school ID or enrollment documentation
4. Previous Authorization History: List of any previous authorizations if required by the institution
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