The Tender Authorization Letter is a critical document in Indian business operations, particularly when companies participate in public or private tender processes. This document becomes necessary when an organization needs to delegate authority to specific individuals for handling tender-related activities. The letter must comply with Indian legal requirements, including the Indian Contract Act, 1872, and relevant public procurement laws. It typically includes detailed information about the authorized representative, scope of authority, tender details, and validity period. The Tender Authorization Letter serves as official evidence of the representative's authority to act on behalf of the company in matters such as bid submission, tender meetings, negotiations, and document signing. It's particularly crucial for government tenders where strict documentation requirements exist under the General Financial Rules (GFR) 2017.
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1. Letter Header: Company letterhead, date, reference number, and addressing details of the tender issuing authority
2. Subject Line: Clear indication that this is a Tender Authorization Letter with relevant tender reference numbers
3. Authorization Statement: Clear statement authorizing the specific individual/entity, including their full details and designation
4. Scope of Authorization: Detailed description of what actions the authorized person can take, including bid submission, negotiations, and document signing
5. Tender Details: Specific details of the tender including tender number, project name, and submission deadline
6. Duration of Authority: Validity period of the authorization, including start and end dates
7. Company Details: Authorizing company's complete details including registration number and address
8. Signatory Section: Space for authorized signatures, company seal, and witness signatures if required
1. Special Powers: Additional specific powers granted to the authorized person, used when unique tender requirements exist
2. Financial Limitations: Specific monetary limits of authority, included when there are financial constraints on the authorization
3. Reporting Requirements: Specific reporting obligations of the authorized person, used in complex tenders or when internal controls require it
4. Substitution Clause: Provision for substitute authorized person, included when backup representation might be needed
5. Conflict Resolution: Procedure for handling disputes, included in high-value or complex tenders
1. Identity Proof: Copy of authorized person's government-issued ID proof
2. Company Resolution: Board resolution or internal approval authorizing the issuance of this authorization letter
3. Specimen Signature: Specimen signature of the authorized person for verification purposes
4. Company Registration: Copy of company registration certificate and relevant corporate documents
5. Power of Attorney: If applicable, formal power of attorney document supporting the authorization
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure
Information Technology
Defense
Healthcare
Energy
Telecommunications
Manufacturing
Transportation
Public Works
Mining
Education
Utilities
Waste Management
Relevant Teams
Legal
Procurement
Business Development
Operations
Finance
Compliance
Commercial
Project Management
Contract Administration
Corporate Secretarial
Relevant Roles
Chief Executive Officer
Managing Director
Procurement Manager
Bid Manager
Legal Counsel
Company Secretary
Business Development Manager
Project Manager
Contract Manager
Tender Coordinator
Authorized Signatory
Commercial Director
Operations Manager
Finance Director
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