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An Exit Letter is a crucial document in Qatar's employment landscape, required when an employment relationship comes to an end, whether through resignation, termination, or mutual agreement. This document is essential for compliance with Qatar Labor Law No. 14 of 2004 and subsequent amendments, particularly following recent reforms to the kafala system. The Exit Letter serves multiple purposes: it formally documents the termination of employment, confirms final settlements and clearances, addresses visa and immigration requirements, and helps protect both employer and employee interests. It's particularly important in Qatar's context where many workers are expatriates requiring visa status changes. The document typically needs to be presented to various authorities, including the Ministry of Labor and the Immigration Department, making it a critical component of the employment exit process.

1. Header Information: Company letterhead, date, reference number, and employee details including QID number

2. Confirmation of Employment End: Statement confirming last working day and nature of termination (resignation/termination)

3. Acknowledgment of Notice Period: Confirmation that required notice period has been served or handled as per agreement

4. Final Settlement Statement: Confirmation of final settlement including salary, end of service benefits, and any other entitlements

5. Company Property Return: Confirmation of return of all company properties including ID cards, equipment, and documents

6. Immigration Status: Statement regarding work permit cancellation and residence permit status

7. No Claims Declaration: Statement confirming no pending claims between parties

8. Signature Block: Space for authorized signatory and company stamp