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Virtual Assistant Agreement for Philippines

Virtual Assistant Agreement Template for Philippines

A comprehensive legal agreement governed by Philippine law that establishes the terms and conditions for virtual assistant services. This document outlines the professional relationship between a virtual assistant (either as an individual contractor or through an agency) and their client, detailing scope of work, compensation, confidentiality requirements, and data protection obligations. It ensures compliance with Philippine regulations including the Telecommuting Act, Data Privacy Act, and E-Commerce Act while addressing the unique aspects of remote work arrangements, digital service delivery, and intellectual property rights.

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What is a Virtual Assistant Agreement?

The Virtual Assistant Agreement serves as a crucial legal framework for businesses and individuals engaging virtual assistant services in the Philippines. This document has become increasingly important with the rise of remote work and digital services, particularly following the implementation of the Philippine Telecommuting Act and related digital commerce regulations. It's designed to protect both parties' interests while ensuring compliance with Philippine labor, data privacy, and intellectual property laws. The agreement typically covers essential elements such as service scope, payment terms, confidentiality, and data protection, while clarifying the independent contractor status of the virtual assistant. It's particularly relevant for businesses looking to engage Filipino virtual assistants, who are known globally for their strong English language skills and technical capabilities.

What sections should be included in a Virtual Assistant Agreement?

1. Parties: Identifies the contracting parties - the client and the virtual assistant, including complete legal names and addresses

2. Background: Brief context of the agreement and the intention to engage virtual assistant services

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Scope of Services: Detailed description of the virtual assistant's duties, responsibilities, and deliverables

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Compensation and Payment Terms: Fee structure, payment schedule, expenses, and payment methods

7. Working Hours and Availability: Agreed working hours, time zone considerations, and response time expectations

8. Independent Contractor Status: Clarification of the VA's status as an independent contractor, not an employee

9. Confidentiality and Data Protection: Obligations regarding confidential information and compliance with data privacy laws

10. Intellectual Property Rights: Ownership and rights to work products created during the engagement

11. Tools and Equipment: Responsibilities for providing and maintaining necessary software and hardware

12. Communication and Reporting: Methods of communication, reporting requirements, and meeting schedules

13. Warranties and Representations: Guarantees made by both parties regarding capabilities and legal compliance

14. Limitation of Liability: Extent and limitations of each party's liability under the agreement

15. General Provisions: Standard legal clauses including governing law, dispute resolution, and entire agreement

What sections are optional to include in a Virtual Assistant Agreement?

1. Non-Compete: Restrictions on working with competing clients, used when VA has access to sensitive competitive information

2. Training and Onboarding: Details of any required training or onboarding process, included when specific training is provided

3. Performance Metrics: Specific KPIs and evaluation criteria, used when detailed performance monitoring is required

4. Substitute VA Provisions: Terms for providing substitute VA services, included when backup coverage is needed

5. Team Collaboration: Guidelines for working with other team members, used when VA will be part of a larger team

6. Client Resources Access: Terms for accessing client's systems and resources, included when direct access is required

7. Insurance Requirements: Professional liability or other insurance requirements, used for high-risk or regulated services

8. Growth and Rate Review: Terms for periodic rate reviews and skill development, included for long-term engagements

What schedules should be included in a Virtual Assistant Agreement?

1. Schedule A - Service Description: Detailed breakdown of specific tasks, responsibilities, and deliverables

2. Schedule B - Rate Card: Detailed fee structure including hourly rates, package rates, and any additional charges

3. Schedule C - Service Level Agreement: Specific performance standards, response times, and quality metrics

4. Schedule D - Approved Tools and Software: List of authorized tools, software, and platforms to be used

5. Appendix 1 - Data Processing Agreement: Detailed terms for handling personal and sensitive data in compliance with privacy laws

6. Appendix 2 - Confidentiality Agreement: Detailed confidentiality terms and identified confidential information

7. Appendix 3 - Communication Protocols: Detailed procedures for regular communication and emergency situations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions













































Clauses








































Relevant Industries

Technology

E-commerce

Professional Services

Financial Services

Healthcare

Real Estate

Education

Retail

Manufacturing

Consulting

Digital Marketing

Media and Entertainment

Non-profit Organizations

Start-ups

Small and Medium Enterprises

Relevant Teams

Legal

Human Resources

Operations

Administration

Project Management

Executive Office

Procurement

Compliance

Finance

Business Development

Relevant Roles

Chief Executive Officer

Operations Director

Human Resources Manager

Business Owner

Entrepreneur

Office Manager

Executive Assistant

Virtual Assistant

Project Manager

Department Head

Small Business Owner

Startup Founder

Administrative Manager

Operations Manager

Business Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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