A Sales Receipt is a fundamental business document required for all commercial transactions in the Philippines. It serves multiple purposes: proving the transfer of goods or services, enabling tax compliance, and protecting consumer rights. The document must conform to specific requirements set by the Bureau of Internal Revenue (BIR), including the business's TIN, permit numbers, and detailed transaction information. Sales Receipts are mandatory for businesses of all sizes and must be issued for every transaction, with additional requirements triggered for transactions exceeding PHP 1,000. The document plays a crucial role in business operations, tax reporting, and consumer protection, while also serving as evidence for warranty claims, returns, and business expense documentation.
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1. Business Information Header: Company name, address, TIN (Tax Identification Number), BIR permit number, and other required business registration details
2. Receipt Details: Receipt number, date and time of transaction, and mode of payment
3. Item Details: Itemized list of products/services with quantities, unit prices, and descriptions
4. Computation Section: Subtotal, applicable discounts, tax calculations (VAT if applicable), and total amount
5. Payment Information: Amount received, change (if applicable), payment method details
6. Footer Information: BIR accreditation details, receipt validity period, and any required disclaimers
1. Customer Information: Section for customer name, address, and TIN - required for transactions over PHP 1,000 or when requested by customer
2. Loyalty Program Details: Points earned/redeemed, current balance - include if business has a loyalty program
3. Return Policy: Brief statement of return/exchange policy - recommended for retail businesses
4. Warranty Information: Basic warranty terms - include for applicable products
5. Special Promotional Details: Information about ongoing promotions or special offers applied to the transaction
1. Terms and Conditions: Attached sheet with detailed terms and conditions - typically for high-value purchases
2. Warranty Card: Separate warranty documentation for applicable products
3. Gift Receipt: Price-masked version of receipt for gifts
Relevant legal definitions
Clauses
Relevant Industries
Retail
Food and Beverage
Professional Services
Healthcare
Education
Manufacturing
Wholesale
E-commerce
Tourism and Hospitality
Transportation
Technology
Entertainment
Relevant Teams
Finance
Accounting
Operations
Sales
Compliance
Administrative
Customer Service
Internal Audit
Tax
Point of Sale Operations
Relevant Roles
Cashier
Store Manager
Retail Manager
Business Owner
Accountant
Financial Controller
Tax Compliance Officer
Sales Associate
Operations Manager
Finance Manager
Audit Manager
Point of Sale Administrator
Business Administrator
Compliance Officer
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