The Proforma and Commercial Invoice document is a crucial trade instrument used in both domestic and international commercial transactions under Philippine jurisdiction. This document type serves dual purposes: the proforma section acts as a quotation and preliminary invoice for customs valuation and buyer's import approval, while the commercial invoice portion serves as the final billing document for payment and customs clearance. It must comply with the Philippine Customs Modernization and Tariff Act (CMTA), Bureau of Internal Revenue regulations, and international trade standards. The document is essential for export-import transactions, customs clearance, foreign exchange transactions, and tax documentation. It includes comprehensive details about the transaction, including product specifications, pricing, payment terms, shipping information, and necessary certifications, making it a fundamental document for trade compliance and business operations.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Information: Details of the seller/exporter including registered name, address, tax identification number (TIN), and contact information as required by BIR regulations
2. Customer Information: Complete details of the buyer/importer including name, address, and tax/registration numbers
3. Invoice Details: Invoice number, date of issuance, and payment terms
4. Product Description: Detailed description of goods including item codes, quantities, and specifications
5. Pricing Information: Unit price, total amount per item, currency, and any applicable discounts
6. Tax Details: VAT amount, tax rates applied, and other applicable taxes
7. Payment Terms: Payment method, due date, and banking details
8. Shipping Information: Delivery terms (Incoterms), shipping method, and estimated delivery date
9. Total Amount: Summary of all charges including subtotal, taxes, shipping costs, and final amount
1. Export License Details: Required when goods need special export permits or licenses
2. Certificate of Origin Declaration: Used when preferential trade agreements apply or when required by the importing country
3. Insurance Details: Include when shipping insurance is part of the transaction
4. Special Handling Instructions: Required for dangerous goods, perishables, or items needing specific handling
5. Quality Certification: Include when products require quality certificates or specific standards compliance
6. Commission Details: Used when agents or intermediaries are involved in the transaction
1. Detailed Product Specifications: Technical specifications, drawings, or detailed product information when required
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Price Calculation Sheet: Breakdown of pricing components including raw material costs, labor, overhead when needed
4. Required Certifications: Copies of relevant product certifications, permits, or compliance documents
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
Agriculture
Electronics
Textiles
Food and Beverage
Pharmaceuticals
Construction Materials
Automotive
Chemical Industry
Consumer Goods
Industrial Equipment
Technology
Relevant Teams
Finance
International Sales
Export Operations
Import Operations
Supply Chain
Logistics
Legal Compliance
Commercial Operations
Accounts Receivable
Documentation
Tax
Shipping
Customer Service
Procurement
Relevant Roles
Export Manager
Import Coordinator
Trade Compliance Officer
Customs Declaration Specialist
International Sales Manager
Procurement Manager
Finance Director
Commercial Operations Manager
Supply Chain Manager
Logistics Coordinator
Trade Documentation Specialist
Accounts Receivable Manager
Sales Administrator
Shipping Manager
Tax Compliance Officer
Find the exact document you need
Vat Invoice
A BIR-regulated tax document issued by VAT-registered businesses in the Philippines, recording taxable transactions and enabling input VAT claims.
find out more
Repair Shop Invoice
A legally compliant Philippine repair services invoice detailing repair work, costs, and warranty information in accordance with local consumer protection laws.
find out more
Purchase Invoice
A Philippine-compliant commercial document that records sales transactions and serves as both a payment demand and tax record, meeting BIR requirements.
find out more
Small Business Invoice
A BIR-compliant invoice template for Philippine small businesses, incorporating all necessary tax and regulatory requirements for legal business transactions.
find out more
Quotation And Invoice
A Philippine-compliant combined quotation and invoice document that meets BIR requirements for commercial transactions and tax reporting.
find out more
Printable Mechanic Invoice
A Philippine-compliant mechanic invoice template for documenting automotive repairs, services, and associated costs, meeting local tax and consumer protection requirements.
find out more
Invoice Packing List
A Philippine-compliant combined invoice and packing list document that details product information, payment terms, and shipping specifications for commercial transactions.
find out more
Invoice For Hours Worked
A Philippine-compliant billing document detailing hours worked, rates, and payment terms for services rendered, meeting BIR requirements.
find out more
Invoice For Work Completed
A Philippine-compliant invoice document that details completed work and requests payment, following BIR requirements and local tax regulations.
find out more
Homestay Invoice
A legally compliant billing document for homestay services in the Philippines, detailing accommodation charges and related services in accordance with local tourism and tax regulations.
find out more
Hotel Receipt Doc
A legally compliant hotel receipt document under Philippine law that records guest accommodation details, charges, and payment information.
find out more
Auto Repair Bill
A Philippine-compliant billing document for automotive repair services that details services performed, parts used, and associated costs, meeting local legal and business requirements.
find out more
Billing Report
A detailed financial document compliant with Philippine regulations that summarizes all billing transactions, payments, and outstanding amounts for a specified period.
find out more
Car Service Receipt
A Philippine-compliant official receipt documenting automotive services rendered, including service details, costs, and vehicle information, meeting BIR requirements.
find out more
Creative Invoice
A BIR-compliant invoice template for creative professionals in the Philippines, designed to document creative services, pricing, and payment terms.
find out more
Construction Work Receipt
A Philippine-compliant receipt documenting completed construction work and payment, meeting BIR and construction industry requirements.
find out more
Invoice Statement
A Philippine-compliant Invoice Statement that records sales or services rendered, meeting BIR requirements for commercial transactions and tax purposes.
find out more
Vehicle Sale Invoice
A Philippine-compliant legal document evidencing vehicle ownership transfer, including vehicle details, party information, and transaction terms as required by LTO regulations.
find out more
Editable Cash Receipt
A customizable cash receipt template that complies with Philippine BIR regulations and serves as an official record of financial transactions.
find out more
Work Order Receipt
A Philippine-compliant document that formally records completed work or services, including service details, costs, and authorized signatures as required by local regulations.
find out more
Dental Bill
A standardized financial document for dental services in the Philippines, detailing procedures performed and associated costs in compliance with local healthcare and tax regulations.
find out more
Car Dealership Invoice
A legally compliant vehicle sales invoice document used in the Philippines, incorporating all necessary elements for tax and registration purposes.
find out more
Bill For Services
A formal billing document for services rendered in the Philippines, compliant with Philippine tax and commercial regulations, used to request payment and document service delivery.
find out more
Send Invoice
A formal invoice document compliant with Philippine tax and commercial regulations, used to request payment and record business transactions.
find out more
Receipt For Cash Payment
A Philippine-compliant document acknowledging receipt of cash payment, meeting BIR requirements and serving as official proof of transaction.
find out more
Official Receipt
A BIR-compliant Official Receipt document used in the Philippines as legal proof of financial transaction and tax compliance.
find out more
Invoice Receipt
A Philippine-compliant document that serves as official proof of transaction and tax record, following BIR regulations for recording sales of goods or services.
find out more
Invoice For Contractor Hours
A BIR-compliant invoice template for independent contractors in the Philippines to bill clients for hourly services rendered.
find out more
Auto Invoice
A Philippine-compliant vehicle sales invoice document that records vehicle transfer details, pricing, and tax information in accordance with BIR requirements.
find out more
Invoice For Sole Proprietor
A BIR-compliant invoice template for sole proprietors in the Philippines, including all required business and tax information.
find out more
Invoice For Personal Services
A Philippine-compliant billing document for personal services rendered, meeting BIR requirements and local business regulations.
find out more
Bill Ledger
A Philippine-compliant financial document that records and tracks all bill-related transactions, maintaining detailed chronological entries and balances.
find out more
Vehicle Invoice
A legally compliant vehicle sales invoice document used in the Philippines, detailing vehicle specifications, parties involved, and transaction terms.
find out more
Shipping Receipt
A Philippine-compliant shipping receipt documenting cargo acceptance and transport terms, serving as proof of shipment and chain of custody.
find out more
Simple Rent Receipt
A Philippine-compliant receipt documenting rental payments between landlord and tenant, serving as official proof of transaction and potential tax documentation.
find out more
Services Quotation
A formal business document governed by Philippine law that details proposed services, pricing, and terms offered by a service provider to a potential client.
find out more
Sales Invoice Receipt
A Philippine-compliant sales invoice receipt that serves as official proof of sale and tax document, meeting BIR requirements.
find out more
Time And Material Billing
Philippine-compliant Time and Materials Billing agreement template for charging based on actual time spent and materials used.
find out more
Shipping Proforma Invoice
A preliminary commercial document for international shipments that complies with Philippine customs and trade regulations, detailing product specifications, pricing, and shipping terms.
find out more
Quotation Doc
A Philippine law-compliant document detailing formal pricing and terms for products or services offered to potential buyers.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)