The Notice To Vacate Letter To Landlord is a crucial document in Philippine residential and commercial tenancy relationships. It is required under Philippine law, specifically the Rent Control Act and Civil Code, to formally communicate a tenant's intention to end a lease agreement. This document should be used when a tenant plans to move out of a rental property and needs to provide proper notice in accordance with their lease terms and Philippine law. The letter typically includes the vacation date, property details, forwarding address, and may also address security deposit return. In the Philippines, the notice period usually ranges from 30 to 60 days, depending on the lease agreement and local regulations. This document helps protect both parties' rights and ensures a smooth transition at the end of the tenancy.
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1. Date and Address Block: Current date and complete address of both the landlord and the property being vacated
2. Formal Salutation: Professional greeting addressing the landlord or property manager
3. Notice Statement: Clear statement of intent to vacate, including the specific date of intended vacancy
4. Property Details: Complete address and unit number of the rental property
5. Lease Reference: Reference to the existing lease agreement, including its start date
6. Forwarding Address: New address for future correspondence and return of security deposit
7. Closing and Signature: Professional closing, tenant's full name, and signature
1. Reason for Vacation: Include when there's a specific reason that might be relevant, such as job relocation or end of studies
2. Inspection Request: Request for property inspection and move-out procedures, useful for security deposit return
3. Utility Transfer Notice: Information about utility account transfers or terminations
4. Maintenance Issues: Any existing maintenance issues that need to be addressed before moving out
5. Security Deposit Return: Specific request regarding the return of security deposit, including bank details if applicable
1. Move-out Checklist: Optional attachment listing cleaning and repair responsibilities
2. Property Condition Photos: Optional attachment documenting current condition of the property
3. Utility Account Information: Optional attachment listing all utility account numbers and contact information for transfer/termination
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