The Notice To Vacate Letter From Landlord To Tenant is a crucial legal document used in the Philippine real estate sector when a landlord intends to terminate a lease agreement and require the tenant to vacate the property. This document must strictly comply with Philippine law, particularly the Rent Control Act (RA 9653) and relevant provisions of the Civil Code. It's typically used when the lease term is ending, the property is being sold, the landlord requires the property for personal use, or there are legitimate grounds for lease termination. The notice must provide the mandatory three-month advance notice period and include specific details about the property, vacation date, and conditions for returning the property. This document serves as official documentation of the landlord's intent and can be important in potential legal proceedings if disputes arise.
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1. Letterhead and Date: Landlord's complete name, address, and contact information, along with the current date
2. Recipient Information: Tenant's complete name and current rental property address
3. Subject Line: Clear indication that this is a Notice to Vacate
4. Property Identification: Complete address and description of the rental property
5. Notice Statement: Clear statement of intent to terminate the lease and request for vacation of the property
6. Vacation Timeline: Specific date by which the tenant must vacate (ensuring compliance with the minimum 3-month notice period required by Philippine law)
7. Legal Basis: Citation of relevant legal provisions and lease agreement clauses supporting the notice
8. Property Condition Requirements: Specifications for the condition in which the property should be returned
9. Signature Block: Landlord's signature, printed name, and date
1. Reason for Termination: Include when there are specific reasons for the termination that need to be documented, such as property sale, renovation, or personal use
2. Security Deposit Information: Include when providing information about the return of security deposit and any deductions
3. Final Utility Bills: Include when there are specific requirements regarding the settlement of utility bills
4. Move-out Inspection Details: Include when specifying arrangements for final inspection and key handover
5. Outstanding Rent Statement: Include when there are any unpaid rent amounts that need to be addressed
1. Property Inventory Checklist: List of items/fixtures that should be present in the property upon vacation
2. Move-out Cleaning Requirements: Detailed checklist of cleaning requirements for the property
3. Original Lease Agreement Copy: Attachment of the original lease agreement for reference
4. Photo Documentation: If applicable, photos of the property condition at the start of tenancy for comparison
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