The Tenant Late Rent Notice is a crucial document in Philippine property management that serves as a formal written demand for payment of overdue rent. This notice is typically issued when a tenant has failed to pay rent by the due date specified in their lease agreement. It must comply with the requirements set forth in the Rent Control Act of 2009 and the Civil Code of the Philippines, particularly regarding notice periods and content requirements. The document should be used as soon as rent becomes overdue, as it serves multiple purposes: it formally documents the default, demands payment, sets a deadline for compliance, and serves as evidence in any subsequent legal proceedings. The notice must include specific details about the property, the lease agreement, the amount in arrears, and the deadline for payment. In the Philippine context, this document often precedes any barangay-level dispute resolution or court action for ejectment.
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1. Letterhead and Date: Formal business letter header including landlord's complete contact information and the current date
2. Tenant Information: Complete name and address of the tenant(s) as listed in the lease agreement
3. Subject Line: Clear indication that this is a late rent notice/demand for payment
4. Lease Reference: Reference to the specific lease agreement including its date and property address
5. Default Statement: Clear statement of the missed payment(s) including specific amounts and due dates
6. Payment Demand: Specific amount owed, payment deadline, and acceptable payment methods
7. Legal Consequences: Statement of potential actions if payment is not received by the deadline
8. Contact Information: How and when the tenant should contact the landlord regarding payment
9. Signature Block: Formal closure with landlord's or property manager's signature and title
1. Previous Notices Reference: Include if this is not the first notice sent regarding the late payment
2. Payment Plan Option: Include if the landlord is willing to arrange a payment plan
3. Covid-19 Considerations: Include if there are any current pandemic-related regulations affecting rent collection
4. Barangay Mediation Notice: Include if the landlord intends to seek barangay mediation
5. Utilities Statement: Include if there are also unpaid utility bills that need to be addressed
6. Good Faith Statement: Include if wanting to maintain positive relations while still demanding payment
1. Schedule A - Payment History: Detailed record of missed payments and payment history
2. Schedule B - Lease Agreement Copy: Copy of relevant pages from the lease agreement showing rent terms
3. Schedule C - Previous Notices: Copies of any previous late rent notices sent to the tenant
4. Schedule D - Proof of Delivery: Delivery receipt or proof of service of the notice
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