The Moving Out Letter to Landlord is an essential document in Philippine rental relationships, required whenever a tenant plans to terminate their lease and vacate a property. This formal communication must align with the Civil Code of the Philippines and the Rent Control Act of 2020, typically requiring advance notice of 30 days or as specified in the lease agreement. The document serves multiple purposes: it provides official notification of the move-out date, establishes a paper trail for lease termination, facilitates the return of security deposits, and helps maintain professional relationships between parties. It's particularly important in the Philippine context where formal documentation is crucial for legal protection and where specific local regulations may apply depending on the property's location.
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1. Date and Contact Information: Current date and complete contact details of both tenant and landlord
2. Property Address: Full address of the rental property being vacated
3. Notice of Intent to Vacate: Clear statement declaring intention to move out and terminate the lease
4. Move-out Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
5. Lease Reference: Reference to the original lease agreement including its date and any relevant terms
6. Forwarding Address: New address where future correspondence and security deposit can be sent
7. Request for Property Inspection: Request for final inspection and proposed dates/times
8. Closing and Signature: Professional closing, tenant's signature, and printed name
1. Security Deposit Return Request: Include when specifically requesting the return of security deposit, including amount and preferred method of return
2. Reason for Moving: Include when maintaining good relations is important or when reason might affect legal rights
3. Maintenance Issues: Include when there are existing maintenance issues that need to be documented
4. Special Arrangements: Include when requesting specific move-out arrangements or scheduling needs
5. Utility Transfer Notice: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection
1. Move-out Checklist: Detailed list of cleaning and repair responsibilities as per lease agreement
2. Property Condition Photos: Current dated photos of property condition (if being included with letter)
3. Utility Account Information: List of utility account numbers and contact information for transfer/disconnection
4. Proof of Delivery: Copy of certified mail receipt or delivery confirmation if required by lease
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