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Hire Letter for Philippines

Hire Letter Template for Philippines

A hire letter is a formal employment offer document used in the Philippines that complies with local labor laws and regulations, including the Labor Code of the Philippines and related employment legislation. This document serves as an initial employment contract, outlining the fundamental terms and conditions of employment, including position, compensation, benefits, and basic working conditions. It must incorporate mandatory provisions required by Philippine labor law while maintaining clarity and professionalism in communicating the employment offer to the prospective employee. The document represents a legally binding offer of employment when accepted by the candidate.

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What is a Hire Letter?

The Hire Letter is a crucial document in the Philippine employment process, serving as the formal written offer of employment and initial employment contract. It is typically used after successful completion of the recruitment process and before the commencement of employment. The document must comply with the Labor Code of the Philippines and related employment legislation, including requirements for minimum wage, mandatory benefits (SSS, PhilHealth, Pag-IBIG), and basic working conditions. The hire letter should clearly communicate all essential terms of employment while maintaining a professional and welcoming tone. It forms the foundation of the employer-employee relationship and can be referenced throughout the employment period for basic terms and conditions. In the Philippine context, this document often precedes more detailed employment contracts or workplace policies that may be provided upon commencement of employment.

What sections should be included in a Hire Letter?

1. Company Letterhead and Date: Official company letterhead with complete contact information and date of issuance

2. Employee Name and Address: Complete name and address of the prospective employee

3. Job Offer Statement: Clear statement offering the position to the candidate

4. Position and Department: Specific job title, department, and reporting relationship

5. Employment Status: Classification of employment (regular, probationary, project-based, etc.) and start date

6. Compensation Package: Basic salary, mandatory benefits (SSS, PhilHealth, Pag-IBIG), and other standard benefits

7. Work Schedule: Working hours, days, and location of work

8. Probationary Period: Duration of probationary period (if applicable) and conditions for regularization

9. Acceptance and Signature: Space for both employer and employee signatures and date of acceptance

What sections are optional to include in a Hire Letter?

1. Performance Bonus Structure: Include when the position is eligible for performance-based bonuses or incentives

2. Relocation Package: Include when offering relocation assistance for positions requiring movement to a new location

3. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

4. Confidentiality Statement: Include for positions handling sensitive information or intellectual property

5. Remote Work Provisions: Include when the role involves telecommuting or hybrid work arrangements

6. Equipment Provision: Include when company provides specific tools or equipment for the role

7. Commission Structure: Include for sales positions or roles with commission-based compensation

What schedules should be included in a Hire Letter?

1. Benefits Summary: Detailed breakdown of all company benefits and eligibility criteria

2. Job Description: Comprehensive list of duties, responsibilities, and expectations for the role

3. Required Documents: List of documents needed for employment processing

4. Company Policies Overview: Summary of key company policies and procedures

5. Performance Metrics: Specific KPIs and performance evaluation criteria

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Business Process Outsourcing

Construction

Hospitality

Professional Services

Telecommunications

Agriculture

Mining

Transportation and Logistics

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Administration

Quality Assurance

Business Development

Product Development

Corporate Communications

Compliance

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Senior Software Engineer

Human Resources Manager

Financial Analyst

Marketing Coordinator

Sales Representative

Administrative Assistant

Customer Service Representative

Project Manager

Operations Supervisor

Research Analyst

Legal Counsel

Product Manager

Data Scientist

Business Development Executive

Account Manager

Technical Support Specialist

Quality Assurance Engineer

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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