The Hire Letter, known as 'Arbeitsvertrag' in Germany, is a fundamental document required at the commencement of any employment relationship in Germany. It must be provided to the employee within one month of the start of employment, as mandated by the Nachweisgesetz (Documentation Act). This document serves multiple purposes: it fulfills legal documentation requirements, establishes clear terms of employment, and provides both parties with security and transparency regarding their rights and obligations. The letter typically includes mandatory elements such as working hours, compensation, and notice periods, while also accommodating optional elements based on specific employment circumstances. It's essential for compliance with German labor law and forms the foundation of the employment relationship.
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1. Employer and Employee Details: Full legal names and addresses of both parties as required by NachwG
2. Position and Duties: Job title, role description, and primary responsibilities
3. Start Date and Employment Type: Commencement date and whether the contract is permanent or fixed-term
4. Probationary Period: Length of probationary period and applicable notice periods during this time
5. Working Hours and Location: Regular working hours, work location, and flexibility arrangements if applicable
6. Remuneration: Base salary, payment schedule, and any guaranteed bonuses or allowances
7. Leave Entitlement: Annual leave allocation and public holiday provisions
8. Notice Periods: Notice periods for termination by either party
9. Confidentiality: Basic confidentiality obligations
10. Governing Law: Confirmation that German law applies to the employment relationship
1. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay elements - include when applicable
2. Company Car: Terms of company car provision - include when a company car is provided
3. Mobile Work Arrangements: Rules for remote work or home office - include when flexible working arrangements are offered
4. Non-Competition: Post-employment competition restrictions - include for senior positions or when dealing with sensitive information
5. Training Commitments: Specific training requirements and potential repayment clauses - include when significant training investment is planned
6. Stock Options/Employee Share Schemes: Participation in company share programs - include when equity compensation is offered
7. International Assignment Terms: Special provisions for international work - include for expatriate assignments
8. Collective Agreement Reference: Reference to applicable collective agreements - include when the employer is bound by collective agreements
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefit Summary: Overview of all company benefits and eligibility conditions
3. Company Policies Reference: List of key company policies that form part of the employment relationship
4. Data Privacy Notice: GDPR-compliant information about personal data processing
5. Variable Compensation Plan: Detailed terms of any bonus or commission schemes if applicable
Relevant legal definitions
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Technology
Manufacturing
Financial Services
Professional Services
Healthcare
Retail
Education
Construction
Hospitality
Automotive
Telecommunications
Energy
Media and Entertainment
Logistics
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Product Development
Administration
Engineering
Quality Assurance
Business Development
Strategy
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Project Manager
Software Developer
Sales Representative
Marketing Specialist
Human Resources Manager
Financial Analyst
Administrative Assistant
Research Scientist
Operations Manager
Customer Service Representative
Product Manager
Business Analyst
Technical Support Specialist
Account Manager
Design Engineer
Legal Counsel
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