The Hire Letter is a fundamental employment document used in Belgium to formalize the employment relationship between an employer and a new employee. It must comply with the Belgian Employment Contracts Act of 3 July 1978 and related employment legislation, including regional language requirements and sector-specific collective bargaining agreements. This document is typically issued after successful employment negotiations and before the commencement of employment, serving as both a welcome letter and a legally binding contract. The hire letter must include specific mandatory information required by Belgian law, such as work conditions, remuneration, working hours, and notice periods. It forms the foundation of the employment relationship and is a key reference document throughout the duration of employment.
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1. Company Information and Letter Head: Official company details including registered address, registration number, and VAT number
2. Employee Details: Full name and address of the employee
3. Position and Function: Job title, role description, and reporting relationship
4. Start Date and Duration: Commencement date and type of contract (indefinite or fixed-term)
5. Work Location: Primary workplace location and any flexibility arrangements
6. Working Hours: Standard working hours, schedule, and potential overtime requirements
7. Remuneration: Base salary, payment frequency, and method of payment
8. Benefits Package: Overview of standard benefits including healthcare, meal vouchers, etc.
9. Leave Entitlement: Annual leave, public holidays, and other leave provisions
10. Notice Period: Required notice periods for termination as per Belgian law
11. Governing Law: Reference to Belgian law and applicable collective bargaining agreements
1. Company Car: Details of company car provision, if applicable
2. Remote Work Provisions: Specific arrangements for remote working, if allowed
3. Commission Structure: For sales or performance-based roles with variable compensation
4. International Travel: When role requires regular international travel
5. Intellectual Property: For roles involving creative or technical work
6. Non-Compete Clause: For senior positions or roles with access to sensitive information
7. Language Requirements: When specific language skills are essential for the role
8. Probationary Period: If applicable under the specific contract type
1. Job Description: Detailed description of responsibilities and requirements
2. Benefits Details: Comprehensive overview of all benefits and conditions
3. Company Policies: Reference to key company policies and procedures
4. Bonus Scheme: Detailed explanation of any applicable bonus or incentive schemes
5. Work Regulations: Reference to or excerpt from company work regulations as required by Belgian law
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