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The Leave Application Letter is a fundamental document in Belgian employment practice, used to formally request and document time away from work. This document is essential for compliance with Belgian labor law, which provides detailed regulations for various types of leave including annual leave, sick leave, maternity/paternity leave, and special circumstances. The letter serves multiple purposes: it formally notifies the employer of the intended absence, provides necessary details for leave administration, and creates an official record for HR purposes. When submitting a Leave Application Letter, employees must include specific information required by Belgian law, such as the type of leave, duration, dates, and any supporting documentation (like medical certificates for sick leave). The document is particularly important in Belgium's highly regulated employment environment, where proper documentation of leave requests is crucial for both legal compliance and effective workforce management.

1. Personal Information Header: Employee's full name, employee ID, department, and position

2. Date and Location: Current date and location of writing

3. Recipient Details: Supervisor's/HR manager's name, title, and department

4. Subject Line: Clear indication that this is a leave application with type of leave

5. Leave Details: Specific dates (from-to), duration of leave, and type of leave being requested

6. Handover Information: Brief description of work status and handover arrangements

7. Contact Information: How to reach the employee during leave if necessary

8. Closing: Professional closing, signature, and printed name