The Garage Invoice is a fundamental document in the Philippine automotive service industry that serves multiple purposes: it acts as a legal receipt for tax compliance, provides detailed documentation of services performed, and serves as a reference for warranty claims. This document must comply with Philippine tax regulations, including the National Internal Revenue Code and VAT requirements where applicable. The invoice should be issued whenever automotive services are performed, parts are supplied, or repairs are completed. It typically includes business and customer information, vehicle details, itemized services and parts, labor charges, tax calculations, and payment terms. The Garage Invoice is particularly important for maintaining service records, processing insurance claims, and providing customer protection under Philippine consumer law.
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1. Business Information: Legal business name, address, contact details, and tax identification number (TIN) of the garage
2. Customer Information: Customer's name, contact details, and address for record-keeping and tax purposes
3. Vehicle Information: Vehicle make, model, year, plate number, mileage, and VIN
4. Service Details: Itemized list of services performed, including labor charges and parts replaced
5. Cost Breakdown: Detailed breakdown of charges including parts, labor, VAT (if applicable), and other fees
6. Payment Information: Total amount, payment method, payment status, and payment terms
7. Authorization: Customer signature and date confirming service approval and receipt
1. Warranty Information: Details of warranties on parts and labor, used when new parts are installed or significant repairs are made
2. Additional Notes: Space for important remarks about the vehicle condition or service recommendations, used when there are specific issues to document
3. Discount Details: Information about any applied discounts or promotions, used when special pricing is offered
4. Service History: Brief summary of previous services performed at the garage, used for returning customers
5. Next Service Due: Recommended date or mileage for next service, used for maintenance services
1. Parts Detail Sheet: Detailed specifications of parts used, including part numbers and warranties
2. Service Checklist: Comprehensive checklist of all points inspected or serviced during the job
3. Diagnostic Report: Technical report of any diagnostic tests performed and their results
4. Photo Documentation: Visual evidence of vehicle condition or repairs performed, if relevant
Relevant legal definitions
Clauses
Relevant Industries
Automotive Services
Vehicle Repair and Maintenance
Transportation
Fleet Management
Insurance
Automotive Parts and Supplies
Professional Services
Small and Medium Enterprises
Relevant Teams
Accounts & Finance
Service Operations
Customer Service
Parts & Inventory
Administration
Quality Control
Workshop Operations
Front Desk
Billing & Collections
Relevant Roles
Garage Owner
Service Manager
Automotive Technician
Accounts Receivable Clerk
Bookkeeper
Customer Service Representative
Parts Manager
Workshop Manager
Finance Manager
Operations Manager
Administrative Assistant
Service Advisor
Quality Control Inspector
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