A Garage Invoice is a fundamental business document used in Indonesia's automotive service sector to document and charge for vehicle repair and maintenance services. This document type is essential when a garage or automotive service center provides repair, maintenance, or other vehicle-related services to customers. The invoice must comply with Indonesian tax regulations, particularly regarding Value Added Tax (PPN), and must include specific elements required by Indonesian business law. The document serves multiple purposes: it acts as a formal bill for services, provides detailed documentation of work performed, serves as a warranty record, and functions as a legal record of the transaction. It's particularly important for business accounting, tax reporting, and maintaining vehicle service histories. The format should accommodate both simple maintenance tasks and complex repairs, with clear itemization of parts, labor, and other charges.
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1. Garage Information: Legal business name, address, tax ID number (NPWP), and contact details of the garage
2. Customer Information: Customer's full name, address, and contact details
3. Vehicle Details: Vehicle make, model, year, license plate number, and odometer reading
4. Service Details: Itemized list of services performed, including labor charges and parts replaced
5. Cost Breakdown: Detailed breakdown of charges including parts, labor, and applicable taxes (PPN)
6. Payment Information: Total amount, payment method, payment status, and payment terms
7. Service Date: Date when service was performed and invoice date
8. Invoice Number: Unique invoice identifier for tracking and record-keeping
1. Warranty Information: Details of warranty coverage for parts and labor, used when new parts are installed or specific service warranties apply
2. Additional Notes: Space for any specific observations about the vehicle condition or recommendations for future service
3. Diagnostic Results: Detailed findings from vehicle diagnostics, when comprehensive testing was performed
4. Environmental Disposal Fee: Details of disposal fees for environmentally sensitive materials, when applicable
5. Customer Authorization: Section recording customer's approval for additional works, used when extra repairs were needed during service
1. Parts Detail Sheet: Detailed specifications of parts used, including part numbers and warranties
2. Service Checklist: Comprehensive checklist of all inspection points and services performed
3. Diagnostic Report: Technical report showing diagnostic test results and readings
4. Photo Documentation: Images of vehicle condition or specific repair areas, if relevant
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Vehicle Repair and Maintenance
Transportation
Fleet Management
Insurance
Automotive Parts and Supply
Vehicle Leasing
Professional Services
Relevant Teams
Accounts Receivable
Service Advisory
Workshop Operations
Customer Service
Finance
Administration
Parts and Inventory
Operations
Maintenance
Quality Control
Relevant Roles
Garage Manager
Service Advisor
Automotive Technician
Accounts Receivable Clerk
Bookkeeper
Finance Manager
Operations Manager
Customer Service Representative
Workshop Supervisor
Parts Manager
Fleet Manager
Automotive Service Manager
Administrative Assistant
Tax Accountant
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