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The End of Fixed Term Notice is a crucial document used in Philippine employment practice when concluding a fixed-term employment contract. It must comply with the Labor Code of the Philippines and relevant DOLE regulations, particularly regarding proper notice periods and employee rights. This document is typically issued before the contract's end date to formally notify the employee of the upcoming contract conclusion. It should contain specific details about the original contract, final working day, clearance procedures, and final pay arrangements. The notice serves multiple purposes: it ensures legal compliance, provides clear communication to the employee, helps maintain proper documentation for both parties, and facilitates smooth transition processes. In the Philippine context, this document is especially important as it helps prevent potential disputes regarding the nature of employment termination and ensures all parties are clear about their rights and obligations during the contract conclusion process.

1. Letter Header: Company letterhead, date, and formal addressing to the employee

2. Employee Information: Full name, position, department, and employee ID of the recipient

3. Reference to Original Contract: Details of the fixed-term contract including start date and agreed end date

4. Notice of Contract End: Clear statement that the fixed-term contract will end on the specified date

5. Confirmation of Last Working Day: Explicit mention of the employee's final working day

6. Final Arrangements: Information about clearance procedures, return of company property, and final pay calculation

7. Appreciation Statement: Professional acknowledgment of the employee's service

8. Signature Block: Space for authorized signatory's name, position, and signature