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End Of Fixed Term Notice Template for South Africa

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Key Requirements PROMPT example:

End Of Fixed Term Notice

"I need an End of Fixed Term Notice for a project manager in our IT department whose 18-month contract expires on March 15, 2025, including clauses for the handover of ongoing projects and return of company-issued equipment."

Document background
The End Of Fixed Term Notice is a crucial document in South African employment law, used when a fixed-term employment contract reaches its natural conclusion. It must comply with the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997, which govern employment relationships in South Africa. This notice should be issued with reasonable notice before the contract's end date, typically as specified in the original employment contract or as required by law. The document serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses the return of company property, and ensures proper documentation for both employer and employee records. It's particularly important in preventing any misunderstandings about contract renewal expectations and helps maintain clear communication between parties regarding the employment relationship's conclusion.
Suggested Sections

1. Employer Details: Full registered name of the employer, registration number if applicable, and full business address

2. Employee Details: Full name and employee number/ID of the employee receiving the notice

3. Contract Reference: Reference to the original fixed-term contract including its start date and agreed end date

4. Confirmation of End Date: Clear statement confirming the end date of the fixed-term contract

5. Final Payment Details: Information about the final salary payment, including treatment of accrued leave and any other outstanding benefits

6. Return of Company Property: List of company property to be returned before the last day of employment

7. Certificate of Service: Confirmation that a certificate of service will be provided as required by law

Optional Sections

1. Reason for Non-Renewal: Include when the employer needs to provide specific reasons for not extending or renewing the contract

2. Extension Opportunity: Include when there might be a possibility of contract extension under certain conditions

3. Outstanding Projects Handover: Include when there are specific projects or responsibilities that need to be handed over

4. Exit Interview: Include when the company policy requires an exit interview process

5. Reference Provision: Include when the employer is willing to provide references for future employment

6. Non-Compete Reminder: Include when the original contract contained non-compete or confidentiality clauses that continue after employment

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other benefits

2. Company Property Checklist: Itemized list of company property to be returned with confirmation checkboxes

3. Certificate of Service: Standard certificate of service as required by South African labor law

4. Handover Document Template: Template for documenting the handover of work responsibilities and ongoing projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries

Construction

Education

Information Technology

Manufacturing

Mining

Professional Services

Retail

Agriculture

Healthcare

Entertainment

Financial Services

Non-Profit

Government

Hospitality

Transportation

Relevant Teams

Human Resources

Legal

Payroll

Operations

Administration

Compliance

Employee Relations

Personnel Management

Finance

General Management

Relevant Roles

Project Manager

Contract Worker

Seasonal Worker

Temporary Staff

Interim Executive

Contract Consultant

Fixed-term Lecturer

Project Engineer

Research Assistant

Acting Manager

Interim Director

Contract Administrator

Graduate Trainee

Intern

Temporary Supervisor

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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