The Cash Receipt is a fundamental business document required under Philippine law for documenting financial transactions. It serves multiple purposes: providing customers with proof of purchase, enabling businesses to maintain accurate financial records, and ensuring compliance with Bureau of Internal Revenue (BIR) regulations. The document must include specific elements mandated by Philippine tax authorities, such as the business's TIN, registered business name, and authorized receipt number. Cash Receipts are particularly important for tax reporting, audit trails, and consumer protection. They must be pre-approved by the BIR and issued in sequence, with businesses required to maintain copies for at least three years as per Philippine tax regulations.
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Key Requirements PROMPT example:
Cash Receipt
"I need a simple Cash Receipt template for my small retail store in Manila, compliant with BIR regulations, that includes space for itemized products and automatically calculates VAT."
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1. Business Information Header: Legal business name, TIN, address, and contact details of the issuing entity
2. Receipt Number: Unique serial number of the receipt as registered with BIR
3. Date and Time: Date and time when the transaction occurred
4. Transaction Details: Itemized list of goods/services with quantities and unit prices
5. Amount Computation: Subtotal, applicable taxes (VAT/non-VAT), and total amount in words and figures
6. Payment Information: Mode of payment and amount received
7. Authorization: Signature line or digital authorization of the issuing person
1. Customer Information: Name and address of the customer - required for transactions above PHP 1,000 or when requested by the customer
2. VAT Registration Details: Required only for VAT-registered businesses
3. Return/Exchange Policy: Optional information about the business's return or exchange policies
4. Loyalty Program Information: Optional section for points earned or rewards information if the business has a loyalty program
5. Branch Information: Required only for businesses with multiple branches to identify specific branch location
1. Duplicate Copy: Carbon or duplicate copy of the receipt for business records
2. Warranty Card: Optional attachment for items that come with warranty
3. Terms and Conditions: Optional attachment detailing specific terms of sale, particularly for high-value items
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Food and Beverage
Healthcare
Professional Services
Education
Hospitality
Manufacturing
Wholesale
Construction
Transportation
Real Estate
Financial Services
Relevant Teams
Finance
Accounting
Operations
Sales
Compliance
Treasury
Administration
Front Office
Tax
Audit
Relevant Roles
Cashier
Store Manager
Retail Manager
Accountant
Bookkeeper
Finance Manager
Business Owner
Operations Manager
Compliance Officer
Tax Specialist
Financial Controller
Sales Associate
Administrative Assistant
Branch Manager
Treasury Analyst
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