The Affidavit of Non-Use is a critical document in Philippine business and legal practice, commonly required when individuals or organizations need to formally declare that certain assets or services are not being utilized. This sworn statement is particularly relevant for vehicle registrations, business permits, tax declarations, and regulatory compliance. The document must comply with Philippine notarial laws and typically includes detailed information about the declarant, the subject matter of non-use, the specific period of non-utilization, and the reasons thereof. An Affidavit of Non-Use can be used to support various administrative and legal processes, such as seeking tax exemptions, maintaining regulatory compliance, or documenting the temporary cessation of business operations. It serves as a protective document for both the declarant and relevant stakeholders, providing official documentation of the non-use status.
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1. Title and Jurisdiction: Clearly states that this is an Affidavit of Non-Use and the jurisdiction (Philippines)
2. Declarant Information: Full legal name, age, citizenship, civil status, and complete address of the person making the affidavit
3. Oath Declaration: Statement that the declarant is making the affidavit under oath and is competent to testify
4. Subject Matter Description: Detailed description of the item or service that is not being used (e.g., vehicle details including make, model, plate number)
5. Period of Non-Use: Specific timeframe during which the item or service was not used
6. Reason for Non-Use: Clear explanation of why the item or service was not used during the specified period
7. Supporting Facts: Additional facts that substantiate the claim of non-use
8. Purpose Declaration: Statement of the purpose for which the affidavit is being executed
9. Certification of Truthfulness: Declaration that all statements made are true and correct
10. Notarial Section: Space for notarial requirements including jurat, notary public details, and signatures
1. Witness Statement: Additional statements from witnesses who can verify the non-use, used when additional verification is required
2. Government Agency Reference: Reference to specific government agency requirements or regulations, used when the affidavit is being submitted to a particular agency
3. Supporting Document List: List of attached supporting documents, used when physical evidence of non-use exists
4. Indemnification Clause: Statement protecting third parties relying on the affidavit, used in high-value or business-related cases
5. Future Undertaking: Declaration of intended future use or disposition, used when required by specific agencies or circumstances
1. Photo Documentation: Photographs showing the current state of the unused item, if applicable
2. Supporting Records: Copies of relevant documentation proving non-use (e.g., storage receipts, maintenance records)
3. Official Receipts: Copies of registration or official receipts related to the subject matter
4. Agency Forms: Any required government agency forms that need to be attached to the affidavit
Relevant legal definitions
Clauses
Relevant Industries
Transportation and Logistics
Manufacturing
Real Estate
Construction
Mining
Agriculture
Retail
Telecommunications
Energy
Healthcare
Education
Government Services
Banking and Finance
Insurance
Relevant Teams
Legal
Operations
Administration
Compliance
Risk Management
Finance
Tax
Fleet Management
Facilities Management
Corporate Secretariat
Regulatory Affairs
Relevant Roles
Fleet Manager
Operations Director
Compliance Officer
Legal Counsel
Administrative Manager
Property Manager
Asset Manager
Corporate Secretary
Risk Manager
Tax Manager
Facilities Manager
Business Operations Manager
Regulatory Affairs Specialist
Finance Director
Transportation Manager
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