The Affidavit of Loss Official Receipt is a crucial document in Philippine business and legal practice, required when an original official receipt has been lost, destroyed, or otherwise misplaced. This affidavit serves multiple purposes: it provides legal protection for the affiant, satisfies regulatory requirements (particularly with the Bureau of Internal Revenue), and facilitates business continuity by allowing transactions to proceed despite the missing documentation. The document must comply with Philippine notarial laws and contains specific declarations about the lost receipt's details, circumstances of loss, and efforts made to locate it. It's commonly used in business operations, tax compliance, audit proceedings, and various administrative processes where proof of payment or transaction is required.
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1. Title and Jurisdiction: Specifies the document type and the jurisdiction where it is being executed
2. Affiant Information: Full name, age, citizenship, civil status, and complete address of the person executing the affidavit
3. Official Receipt Details: Specific information about the lost official receipt including receipt number, date of issuance, amount, issuing entity, and purpose of payment
4. Circumstances of Loss: Detailed explanation of when, where, and how the official receipt was lost or destroyed
5. Due Diligence: Statement describing efforts made to locate the lost receipt
6. Purpose of Affidavit: Declaration of the intended use of the affidavit and request for replacement if applicable
7. Certification of Truth: Statement certifying that all declarations are true and correct
8. Jurat: Notarial section where the affiant swears to the truthfulness of the statements
1. Additional Witnesses: Section for witness statements confirming the loss, used when additional verification is required
2. Corporate Authority: Required when the affiant is acting on behalf of a corporation, including board resolution references
3. Indemnification Clause: Statement holding harmless the entity that issued the original receipt, used when specifically requested by the issuing entity
4. Supporting Documents: Reference to attached photocopies or other relevant documents that support the claims in the affidavit
1. Copy of Valid ID: Photocopy of government-issued ID of the affiant
2. Police Report: If the loss was reported to police authorities (when applicable)
3. Proof of Payment: Any available documentation showing the transaction for which the lost receipt was issued
4. Secretary's Certificate: For corporate transactions, authorizing the affiant to execute the affidavit on behalf of the company
Relevant legal definitions
Clauses
Relevant Industries
Retail
Banking and Finance
Real Estate
Manufacturing
Professional Services
Healthcare
Education
Government Services
Transportation
Telecommunications
Utilities
Insurance
Construction
Relevant Teams
Finance
Accounting
Legal
Compliance
Administration
Operations
Treasury
Tax
Internal Audit
Corporate Secretariat
Records Management
Relevant Roles
Accountant
Finance Manager
Compliance Officer
Administrative Officer
Business Owner
Corporate Secretary
Tax Manager
Bookkeeper
Financial Controller
Operations Manager
Legal Counsel
Accounts Payable Specialist
Treasury Manager
Audit Manager
Records Manager
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