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The Regret To Inform You Job Letter is an essential business document used in New Zealand's professional environment to formally communicate rejection decisions to job applicants. This document must be drafted in accordance with New Zealand employment legislation, including the Human Rights Act 1993 and Privacy Act 2020, ensuring non-discriminatory language and appropriate handling of personal information. It serves multiple purposes: informing candidates of the hiring decision, maintaining professional relationships, protecting the organization from potential legal issues, and upholding the company's reputation in the job market. The letter should be used after the recruitment process concludes and a final hiring decision has been made for any position.

1. Letter Header: Company letterhead, date, and candidate's contact information

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Decision Statement: Clear but gentle statement that the candidate was not selected for the position

5. Basic Reason: Brief, general explanation for the decision (e.g., other candidates better matched the requirements)

6. Professional Closing: Wish the candidate well in their future endeavors

7. Signature Block: Professional sign-off including sender's name and position