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The Letter for Unsuccessful Applicants is an essential document in the New Zealand recruitment process, used when organizations need to formally communicate their hiring decisions to candidates who were not selected for a position. This document must be carefully crafted to comply with New Zealand's legal framework, including the Human Rights Act 1993, Privacy Act 2020, and Employment Relations Act 2000. The letter typically includes acknowledgment of the application, a clear communication of the decision, and may optionally include constructive feedback or information about future opportunities. Its primary purpose is to maintain professional relationships while minimizing legal risks and protecting both the organization's reputation and the candidate's dignity in the recruitment process.

1. Recipient Details: Full name and address of the unsuccessful candidate

2. Date: Current date of letter composition

3. Reference Line: Job title and reference number (if applicable) that was applied for

4. Acknowledgment: Thank the candidate for their interest and time spent applying

5. Decision Communication: Clear but tactful communication of the unsuccessful outcome

6. Professional Closing: Standard letter closing with sender's details and signature