The Media Consent Form is an essential legal document used in New Zealand to obtain and document explicit permission for capturing, storing, and using an individual's image, voice, or likeness. This document is crucial for compliance with New Zealand's Privacy Act 2020 and other relevant legislation, providing protection for both content creators and subjects. It should be used whenever organizations or individuals plan to capture and use media featuring identifiable individuals, whether for commercial, educational, or promotional purposes. The form typically includes detailed specifications about usage rights, duration of consent, territorial scope, and withdrawal procedures. It's particularly important in today's digital age where media can be distributed across multiple platforms and jurisdictions.
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1. Parties: Identifies the person giving consent (the Subject) and the organization/individual receiving consent (the Content Creator)
2. Background: Brief context about the purpose of the media capture and intended use
3. Definitions: Defines key terms such as 'Content', 'Media', 'Usage Rights', 'Personal Information'
4. Consent Grant: Clear statement of consent being given for capture and use of media
5. Scope of Use: Detailed description of how the media may be used, including platforms, contexts, and territories
6. Duration: Period for which the consent remains valid
7. Rights Granted: Specific rights being granted regarding the use, editing, and distribution of the media
8. Privacy Acknowledgment: Statement acknowledging privacy rights and data protection measures
9. Withdrawal of Consent: Process and limitations for withdrawing consent
10. No Compensation: Statement regarding any compensation or absence thereof
11. Execution: Signature blocks and date of signing
1. Guardian Consent: Required when the subject is under 18 or lacks capacity to provide consent
2. Commercial Usage: Additional terms for commercial exploitation of the media
3. International Distribution: Specific terms for international usage and distribution
4. Sensitive Context Disclaimer: Additional provisions for media captured in sensitive contexts (e.g., medical, educational)
5. Social Media Terms: Specific provisions for social media usage and tagging
6. Talent Release: Additional terms for professional talent or modeling situations
7. Confidentiality: Terms regarding confidential information captured in the media
1. Schedule 1 - Specific Usage Details: Detailed list of specific intended uses, platforms, and contexts
2. Schedule 2 - Special Conditions: Any special conditions or restrictions on media use
3. Appendix A - Sample Media: Reference copies or descriptions of the specific media covered by the consent
4. Appendix B - Privacy Policy: Organization's privacy policy regarding media storage and usage
Relevant legal definitions
Clauses
Relevant Industries
Education
Healthcare
Media & Entertainment
Marketing & Advertising
Non-Profit & Charity
Corporate
Government & Public Sector
Professional Services
Events & Hospitality
Sports & Recreation
Relevant Teams
Legal
Marketing
Communications
Content Creation
Social Media
Public Relations
Human Resources
Compliance
Creative Services
Digital Media
Production
Brand Management
Relevant Roles
Marketing Manager
Communications Director
Legal Counsel
Content Creator
Photography Director
Event Coordinator
Social Media Manager
Public Relations Officer
Human Resources Manager
Creative Director
Compliance Officer
Project Manager
Brand Manager
Digital Content Specialist
Production Manager
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