The Interview Release Form is an essential legal document used in New Zealand when conducting recorded interviews for any professional, academic, or media purpose. It serves as a formal agreement between the interviewer/organization and the interviewee, establishing clear permissions for recording, using, and distributing interview content. This document is crucial for compliance with New Zealand's Privacy Act 2020, Copyright Act 1994, and other relevant legislation. The form should be used whenever conducting interviews that will be recorded, transmitted, or published in any format, including audio, video, or written transcriptions. It includes comprehensive provisions for personal data protection, usage rights, and content distribution, making it suitable for various contexts from journalism to academic research.
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1. Parties: Identifies the interviewer/organization conducting the interview and the interviewee, including full legal names and contact details
2. Background: Brief context about the interview project, its purpose, and intended use
3. Definitions: Key terms used in the agreement including 'Interview Material', 'Recording', 'Content', and 'Distribution'
4. Interview Details: Specific information about the interview including date, location, and format (audio/video/written)
5. Grant of Rights: Clear statement of rights being granted by the interviewee, including permission to record, edit, and use the interview material
6. Usage Permissions: Specific ways the interview content may be used, including media formats, platforms, and territories
7. Privacy Consent: Explicit consent for collecting and using personal information in accordance with the Privacy Act 2020
8. Representations and Warranties: Interviewee's confirmation that they have the right to make statements and grant permissions
9. Release: Waiver of claims related to the use of the interview material as permitted in the agreement
10. Governing Law: Specification that New Zealand law governs the agreement
11. Execution: Signature blocks for all parties, including date and witness provisions
1. Compensation: Include when the interviewee is to receive payment or other consideration for the interview
2. Confidentiality: Include when certain aspects of the interview need to remain confidential or when discussing embargo periods
3. Right of Review: Include when the interviewee is granted the right to review content before publication
4. Cultural Considerations: Include when the interview involves Māori cultural content or other culturally sensitive material
5. Withdrawal Rights: Include when the interviewee is granted specific rights to withdraw consent within a certain timeframe
6. Commercial Usage: Include when the interview may be used for commercial purposes beyond the initial stated use
1. Interview Questions/Topics: Outline of planned interview questions or topics to be covered
2. Usage Specifications: Detailed list of specific platforms, media formats, and contexts where the interview may be used
3. Privacy Notice: Detailed information about how personal data will be collected, stored, and used as required by Privacy Act 2020
4. Project Information: Additional details about the broader project or program the interview is part of
Relevant legal definitions
Clauses
Relevant Industries
Media and Broadcasting
Academic and Research
Journalism
Corporate Communications
Entertainment
Education
Market Research
Public Relations
Documentary Production
Oral History
Non-profit
Government
Relevant Teams
Legal
Communications
Media Production
Human Resources
Research & Development
Public Relations
Marketing
Content Creation
Academic Affairs
Compliance
Documentation
Relevant Roles
Journalist
Researcher
Content Producer
Media Manager
Communications Officer
HR Manager
Documentary Filmmaker
Oral Historian
Market Research Analyst
Public Relations Manager
Academic Researcher
Legal Counsel
Project Manager
Education Administrator
Corporate Communications Manager
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