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International Invoice

International Invoice Template for New Zealand

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Key Requirements PROMPT example:

International Invoice

"I need an International Invoice for exporting organic dairy products from New Zealand to Japan, with payment in Japanese Yen and specific requirements for food safety documentation and temperature-controlled shipping."

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Document background
The International Invoice is a fundamental document in cross-border trade, essential for businesses engaged in international commerce under New Zealand jurisdiction. It serves multiple purposes: as a formal request for payment, a tax document for GST purposes, and a crucial document for customs clearance. The document must comply with New Zealand's Goods and Services Tax Act 1985, Contract and Commercial Law Act 2017, and international trade regulations. International Invoices are used when goods or services are sold across national borders, requiring specific information such as export details, customs declarations, and international banking information. The document supports tax reporting, customs clearance, foreign exchange transactions, and provides legal evidence of the commercial transaction between parties.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and document type identification

2. Seller Details: Full legal name, registration numbers, contact details, and address of the selling entity

3. Buyer Details: Full legal name, registration numbers, contact details, and address of the buying entity

4. Item Details: Detailed description of goods/services, quantities, unit prices, and total amount per item

5. Payment Information: Total amount, currency, payment terms, and complete banking details including SWIFT/IBAN codes

6. Tax Information: GST/VAT details, tax rates applied, and any tax exemptions for international trade

7. Delivery Terms: Incoterms, shipping method, and estimated delivery date

8. Legal Declarations: Standard statements regarding ownership, terms of sale, and compliance with international trade laws

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Customs Information: Add for physical goods requiring customs clearance, including HS codes and country of origin

3. Special Instructions: Any specific handling, storage, or delivery instructions when relevant

4. Discount Terms: Include when early payment or volume discounts are offered

5. Insurance Details: Required when shipping terms include insurance coverage

6. Certificate of Origin Reference: Include when required for customs purposes or preferential trade agreements

Suggested Schedules

1. Detailed Product Specifications: Detailed technical specifications or service descriptions when the main invoice requires supplementary information

2. Packing List: Detailed list of items, quantities, weights, and packaging details for physical shipments

3. Quality Certificates: Copies of relevant quality certifications or inspection reports when required

4. Bank Details Appendix: Comprehensive banking information when multiple currency or payment options are available

5. Export Documentation: Copies of export licenses, permits, or other required trade documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Retail

Wholesale Trade

Agriculture

Technology

Professional Services

Construction

Mining

Food and Beverage

Pharmaceuticals

Automotive

Electronics

Textiles

Chemical Industry

Energy

Telecommunications

Relevant Teams

Finance

Accounting

International Sales

Export

Tax

Legal

Supply Chain

Logistics

Treasury

Credit Control

Commercial Operations

Compliance

Trade Operations

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Export Coordinator

International Sales Manager

Tax Accountant

Customs Compliance Officer

Trade Finance Specialist

Credit Controller

Supply Chain Manager

Commercial Director

Financial Controller

Shipping Coordinator

Business Development Manager

International Trade Specialist

Chief Financial Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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