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International Invoice

International Invoice Template for Germany

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Key Requirements PROMPT example:

International Invoice

"I need an International Invoice for my German software company to bill a French client for consulting services provided in March 2025, including VAT reverse charge mechanism and payment terms of 30 days."

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Document background
The International Invoice is a fundamental document in cross-border trade, essential for businesses engaging in international commerce under German jurisdiction. It serves as both a payment request and a legal document that must comply with German tax law (particularly UStG § 14), EU VAT regulations, and international trade requirements. This document type is used when German-based companies conduct business with foreign entities, or when foreign companies need to issue invoices compliant with German law. The International Invoice must include specific mandatory elements required by German tax authorities while also accommodating international trade requirements, such as currency conversion information, VAT treatment for cross-border transactions, and relevant customs documentation references. It forms a crucial part of both accounting records and tax documentation.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and document type identification

2. Seller Details: Full legal name, address, tax ID, VAT number, and registration details of the selling company

3. Buyer Details: Full legal name, address, and tax identification numbers of the purchasing entity

4. Invoice Details: Invoice date, delivery date, payment terms, and reference numbers

5. Item Description: Detailed list of goods/services, quantities, unit prices, and descriptions

6. Pricing Information: Subtotal, discounts, VAT rates and amounts, and total amount due

7. Payment Instructions: Bank details, accepted payment methods, and payment deadline

8. Legal Notices: Mandatory legal statements, VAT declarations, and applicable tax clauses

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order

2. Shipping Information: Required for physical goods, including delivery terms, shipping method, and tracking details

3. Currency Exchange: Include when invoice amount is in foreign currency, showing exchange rate and calculation

4. Trade Terms: Include Incoterms for international shipments of physical goods

5. Special Tax Treatment: Include for reverse charge mechanism or other special VAT treatments

6. Contract Reference: Include when invoice relates to a specific contract or framework agreement

Suggested Schedules

1. Detailed Item Breakdown: Detailed specification of goods/services when main invoice contains summary only

2. Supporting Calculations: Detailed calculations for complex pricing or quantity-based pricing structures

3. Time Sheets: For service-based invoices where time recording is relevant

4. Delivery Documentation: Copies of delivery notes or proof of service completion

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



























Clauses


















Relevant Industries

Manufacturing

Wholesale Trade

Retail

Professional Services

Technology

Consulting

Logistics

Industrial Equipment

Consumer Goods

Automotive

Chemical Industry

Engineering Services

Software and IT

Electronics

Medical Supplies

Agricultural Products

Relevant Teams

Finance

Accounting

Accounts Receivable

Accounts Payable

International Sales

Export

Treasury

Tax

Credit Control

Commercial Operations

Relevant Roles

Accounts Receivable Manager

Accounts Payable Manager

Finance Director

International Sales Manager

Export Manager

Tax Accountant

Financial Controller

Billing Specialist

Treasury Manager

Credit Controller

International Trade Specialist

Accounting Manager

Finance Operations Manager

VAT Specialist

Commercial Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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