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Commercial Invoice And Tax Invoice Template for Germany

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Key Requirements PROMPT example:

Commercial Invoice And Tax Invoice

"I need a Commercial Invoice And Tax Invoice template for my IT consulting company based in Berlin, providing services to a UK client, with reverse charge mechanism applicable and service delivery period from January to March 2025."

Document background
The Commercial Invoice And Tax Invoice is a fundamental business document required for all commercial transactions in Germany. It serves dual purposes: documenting the commercial transaction between parties and fulfilling tax documentation requirements under German law. This document is essential for compliance with the German Value Added Tax Act (UStG) and Commercial Code (HGB), particularly important for businesses operating in Germany or conducting transactions with German entities. The document must contain specific mandatory elements including seller and buyer details, VAT identification numbers, precise description of goods or services, tax rates, and payment terms. It forms the basis for VAT reporting, tax audits, and financial record-keeping, while also serving as legal proof of transaction for both parties involved.
Suggested Sections

1. Invoice Header Information: Company logo, document type identification ('Invoice'/'Rechnung'), invoice number, and date of issue

2. Seller Details: Full legal name, address, tax ID number (USt-IdNr.), commercial register details (Handelsregister), and contact information

3. Buyer Details: Customer's full legal name, billing address, and VAT ID number if applicable

4. Invoice Details: Date of supply/service, payment terms, due date, and any reference numbers (purchase order, delivery note, etc.)

5. Item Description: Detailed list of goods/services, including quantity, unit price, and total price per item

6. Calculation Section: Subtotal, VAT rate(s), VAT amount(s), and total amount payable in EUR

7. Payment Information: Bank account details (IBAN, BIC), payment reference, and payment terms

8. Legal Notices: Mandatory legal information including tax-related notices and commercial register information

Optional Sections

1. Delivery Information: Include when goods are physically shipped - shipping address, delivery date, delivery note reference

2. Discount Section: Include when special discounts or rebates are applied - showing original price, discount percentage/amount, and final price

3. Foreign Currency Information: Include for international transactions - showing amounts in foreign currency and exchange rate used

4. Special VAT Notices: Include for specific VAT scenarios like reverse charge mechanism, intra-community supply, or export deliveries

5. Contract Reference: Include when invoice relates to a specific contract - showing contract number and relevant terms

6. Service Period: Include for continuing services - showing the period of service delivery

Suggested Schedules

1. Detailed Service Breakdown: Itemized list of services with time logs or detailed specifications when the main invoice shows only summary

2. Delivery Documentation: Copies of delivery notes or proof of delivery when required

3. Price Calculation Details: Detailed breakdown of complex price calculations or time-based billing

4. Applied Tariffs: List of applicable tariff codes and rates for international transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses


















Relevant Industries

Retail

Manufacturing

Wholesale Trade

Professional Services

Construction

Information Technology

Healthcare

Automotive

Electronics

Food and Beverage

Logistics

Consulting

Real Estate

Energy

Telecommunications

Relevant Teams

Finance

Accounting

Tax

Accounts Receivable

Accounts Payable

Sales Administration

Treasury

Credit Control

Financial Planning

Legal

Relevant Roles

Accounts Receivable Manager

Accounts Payable Manager

Finance Director

Tax Manager

Accounting Manager

Financial Controller

Billing Specialist

Credit Controller

Tax Compliance Officer

Finance Manager

Bookkeeper

Sales Administration Manager

Chief Financial Officer

Treasury Manager

Accounts Clerk

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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