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An Export Compliance Policy guides companies on how to follow New Zealand's trade control laws when sending goods, services, or technology overseas. These policies help businesses meet their obligations under the Customs and Excise Act 2018 and Strategic Goods List requirements.

The policy outlines specific steps for screening customers, checking restricted items, handling documentation, and training staff. It's particularly important for companies dealing with dual-use goods, sensitive technology, or trading with sanctioned countries. A well-designed policy protects organizations from hefty fines and trading restrictions while maintaining smooth export operations.

Your business needs an Export Compliance Policy when starting to ship goods, technology, or services internationally from New Zealand. It's especially crucial if you're exporting items on the Strategic Goods List, dealing with military or dual-use products, or trading with countries under special trade measures.

Put this policy in place before your first international shipment, and update it when regulations change or your export activities expand. Many Kiwi companies implement these policies during export license applications, when scaling up overseas sales, or after customs authorities raise compliance concerns. Having clear procedures helps prevent costly delays and legal complications at the border.

• Basic Export Compliance Policy: Covers fundamental trade control requirements and screening procedures - ideal for small businesses just starting international trade
• Comprehensive Policy: Includes detailed sections on restricted goods, sanctioned countries, and staff training - suited for large exporters handling sensitive items
• Industry-Specific Policies: Tailored for sectors like technology, agriculture, or manufacturing, with relevant Strategic Goods List classifications
• Risk-Based Policy: Features enhanced due diligence procedures for high-risk markets or products, with detailed documentation requirements
• Simplified Policy: Streamlined version for companies dealing only with low-risk goods to established trading partners

• Export Managers: Lead the development and implementation of Export Compliance Policies, ensuring they align with trade regulations
• Company Directors: Approve and oversee policy implementation, bearing ultimate responsibility for export compliance
• Compliance Officers: Monitor adherence to the policy, conduct audits, and update procedures as regulations change
• Shipping Staff: Follow policy guidelines daily when preparing documentation and processing international orders
• Customs Brokers: Use the policy to ensure proper classification and documentation of exports on behalf of companies
• External Auditors: Review policy effectiveness and compliance during trade control assessments

• Export Profile: Document your company's typical export products, destinations, and trading partners
• Regulatory Review: Check Strategic Goods List classifications and specific requirements for your export items
• Risk Assessment: Map potential compliance risks in your target markets and supply chain
• Staff Roles: Define who handles export documentation, screening, and compliance monitoring
• Internal Processes: List existing shipping, documentation, and customer screening procedures
• Training Needs: Identify which team members need export compliance training
• Documentation System: Plan how you'll maintain export records and licenses

• Policy Scope: Clear definition of covered export activities, products, and geographical regions
• Legal Framework: Reference to NZ Customs and Excise Act 2018 and relevant trade control regulations
• Screening Procedures: Detailed process for vetting customers and checking restricted party lists
• Documentation Requirements: Specific export licenses, permits, and record-keeping obligations
• Staff Responsibilities: Defined roles and accountability for export compliance tasks
• Training Protocol: Required compliance training schedule and content for relevant personnel
• Violation Reporting: Process for reporting and addressing compliance breaches
• Review Schedule: Timeline for policy updates and compliance audits

An Export Compliance Policy differs significantly from a general Compliance Policy in several key ways. While both documents aim to ensure regulatory adherence, they serve distinct purposes in New Zealand's business environment.

• Scope and Focus: Export Compliance Policies specifically address international trade controls and customs requirements, while general Compliance Policies cover broader organizational regulatory obligations
• Regulatory Framework: Export policies directly reference the Strategic Goods List and Customs Act requirements, whereas general compliance policies typically address multiple domestic regulations
• Implementation Details: Export policies include specific screening procedures and documentation requirements for international shipments, while general policies focus on overall corporate governance
• Risk Management: Export policies emphasize international trade risks and sanctions compliance, while general policies address broader organizational risks across all operations