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An Export Compliance Policy sets out how your company handles international trade while following Irish and EU export control laws. It covers the rules and procedures your team must follow when shipping goods, transferring technology, or providing services to customers in other countries.

A solid policy helps Irish businesses navigate complex trade regulations, including dual-use items under EU Regulation 2021/821 and Strategic Goods controls. It typically includes screening procedures for restricted parties, license requirements, and steps to prevent unauthorized exports - protecting your company from hefty fines and trading restrictions while maintaining smooth international operations.

Your business needs an Export Compliance Policy when you start selling products, services, or technology internationally from Ireland. This becomes especially critical if you deal with dual-use items, software, or technical data that could have both civilian and military applications.

Put this policy in place before your first international transaction to protect against costly violations. Irish companies in technology, manufacturing, and research sectors particularly benefit from having clear export guidelines. The policy becomes essential when hiring foreign nationals, opening overseas offices, or working with international research partners - helping you navigate EU trade controls and maintain smooth cross-border operations.

• Basic Export Compliance Policy: Covers fundamental EU trade controls and screening procedures - ideal for small Irish businesses just starting international trade
• Comprehensive Trade Control Policy: Includes detailed sections on dual-use items, technology transfers, and sanctions compliance - suited for large manufacturers or tech companies
• Research Institution Export Policy: Focuses on academic collaboration, technology sharing, and deemed exports - tailored for universities and research centers
• Defense Industry Policy: Enhanced controls for military items and defense services under Irish Strategic Goods regulations
• Software/Technology Transfer Policy: Specialized for digital products, cloud services, and technical data transfers across borders

• Export Control Officers: Lead the development and maintenance of the Export Compliance Policy, ensuring it meets Irish and EU regulations
• Senior Management: Review and approve the policy, commit resources, and demonstrate compliance leadership
• Sales Teams: Follow screening procedures and trade restrictions when engaging international customers
• Shipping/Logistics Staff: Handle documentation, classifications, and proper export procedures
• Technical Staff: Ensure technology transfers and technical data sharing comply with policy guidelines
• Legal Counsel: Review policy updates, interpret regulations, and advise on compliance matters

• Product Assessment: List all items, software, and technology your company exports, identifying dual-use potential
• Market Analysis: Document your target export countries and any sanctions or restrictions affecting those markets
• Risk Evaluation: Map potential compliance risks in your supply chain and international operations
• Internal Processes: Review existing export procedures, screening methods, and documentation practices
• Team Structure: Define roles and responsibilities for export compliance within your organization
• Training Needs: Plan how staff will learn and follow the new policy requirements
• Documentation System: Set up robust record-keeping for export licenses, certifications, and screenings

• Scope Statement: Clear definition of covered activities, products, and geographical regions under EU/Irish export controls
• Legal Framework: References to EU Regulation 2021/821, Irish Strategic Goods Act, and relevant trade sanctions
• Screening Procedures: Detailed processes for restricted party screening and end-use verification
• Classification Protocol: Methods for determining export control classifications and license requirements
• Documentation Requirements: Record-keeping standards for export licenses, certificates, and transaction records
• Training Provisions: Mandatory staff training requirements and competency verification
• Violation Reporting: Clear procedures for reporting and handling compliance breaches

An Export Compliance Policy differs significantly from a Compliance Policy in several key ways. While both documents address regulatory requirements, they serve distinct purposes and cover different operational areas.

• Scope and Focus: Export Compliance Policies specifically target international trade activities and dual-use items, while general Compliance Policies cover broader organizational conduct and regulatory adherence
• Regulatory Framework: Export policies directly reference EU Regulation 2021/821 and Irish Strategic Goods controls, whereas general Compliance Policies typically address domestic regulations and internal standards
• Technical Detail: Export policies include specific procedures for product classification, restricted party screening, and license management - elements absent from general compliance documents
• Risk Management: Export policies focus on international trade risks and sanctions violations, while general Compliance Policies address broader organizational risks and ethical concerns