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An Export Compliance Policy sets out how your business handles international trade while following Australian export laws and regulations. It covers essential rules for shipping goods, technology, and services overseas - from military equipment to dual-use items that could have both civilian and military applications.

This policy helps Australian companies meet their obligations under the Customs Act 1901, Defence Trade Controls Act 2012, and international trade agreements. It includes specific procedures for screening customers, checking restricted destinations, obtaining necessary permits, and keeping detailed records of all export activities. Having this policy protects your business from costly violations and trade sanctions.

Your business needs an Export Compliance Policy when you start selling or shipping products, technology, or services internationally from Australia. This becomes especially important if you deal with controlled goods, defense articles, or dual-use items that could have military applications.

Create this policy before your first international shipment to avoid costly delays and legal issues. It's particularly crucial when expanding into new overseas markets, working with defense contracts, or handling sensitive technical data. Many Australian banks and investors also require this policy before providing trade finance or entering business partnerships.

• Basic Export Control Policy: Covers fundamental compliance requirements for small businesses, focusing on customer screening and restricted party checks.
• Comprehensive Trade Compliance Policy: Detailed version for large exporters, including sections on sanctioned countries, technical data transfers, and staff training.
• Defense Industry Policy: Specialized for companies working with military goods or defense contractors, incorporating ITAR-style controls and DTC Act requirements.
• Technology Transfer Policy: Focuses on digital exports, software, and technical data transmission controls.
• Dual-Use Goods Policy: Tailored for companies exporting items with both commercial and potential military applications.

• Compliance Officers: Lead the development and maintenance of Export Compliance Policies, ensuring they meet current Australian trade regulations.
• Export Managers: Implement day-to-day procedures, handle permit applications, and maintain export documentation.
• Legal Teams: Review and update policies to align with Australian Customs Act requirements and international trade laws.
• Shipping Staff: Follow policy guidelines when preparing international shipments and checking restricted party lists.
• Senior Management: Approve policies, allocate resources for compliance programs, and bear ultimate responsibility for export violations.

• Product Analysis: List all items you export, identifying controlled goods and dual-use products requiring special permits.
• Market Research: Document your target export countries and any trade sanctions or restrictions affecting these destinations.
• Internal Review: Map your export process flow, identifying key staff roles and compliance touchpoints.
• Legal Requirements: Gather relevant Australian regulations, including Customs Act requirements and Defense Trade Controls.
• Risk Assessment: Evaluate potential compliance risks in your supply chain and customer screening processes.
• Documentation System: Plan how you'll track and store export records, permits, and compliance checks.

• Policy Statement: Clear commitment to comply with Australian export laws and international trade obligations.
• Scope Definition: Detailed coverage of products, technology, and services subject to export controls.
• Legal Framework: References to Customs Act 1901, Defence Trade Controls Act, and relevant sanctions legislation.
• Screening Procedures: Methods for checking restricted parties, embargoed countries, and end-use verification.
• Record Keeping: Requirements for maintaining export documentation, permits, and compliance records.
• Training Requirements: Staff education protocols and compliance responsibility assignment.
• Violation Reporting: Procedures for handling and reporting potential export control breaches.

An Export Compliance Policy differs significantly from a Corporate Compliance Document in several key ways, though both support organizational compliance efforts. While an Export Compliance Policy specifically addresses international trade requirements, a Corporate Compliance Document covers broader operational compliance across all business activities.

• Scope and Focus: Export Compliance Policies target international trade activities, customs requirements, and sanctions compliance. Corporate Compliance Documents cover all internal policies, including HR, finance, and general regulatory obligations.
• Legal Framework: Export policies primarily reference the Customs Act and Defence Trade Controls Act, while Corporate Compliance Documents cite various Australian business laws and regulations.
• Implementation Requirements: Export policies need specific screening procedures and permit tracking systems. Corporate Compliance Documents require broader monitoring across multiple business functions.
• Risk Management: Export policies focus on international trade violations and sanctions risks. Corporate Compliance Documents address diverse organizational risks across all operations.