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An Export Compliance Policy sets the rules and guidelines companies must follow when shipping goods outside Malaysia. It helps businesses stay in line with Malaysian Customs Act 1967 and Strategic Trade Act 2010 requirements while avoiding penalties and trade violations.

These policies typically cover export documentation, restricted items, trade sanctions, and licensing requirements. They're especially important for Malaysian manufacturers and traders dealing with dual-use goods, technology transfers, and strategic items. The policy protects companies from accidental breaches while maintaining smooth international trade operations.

Companies need an Export Compliance Policy when they start exporting goods from Malaysia or expand into new international markets. This becomes crucial for businesses handling controlled items under the Strategic Trade Act 2010, or when dealing with sensitive technologies, dual-use products, or restricted destinations.

The policy proves essential during customs audits, trade investigations, or when seeking export licenses. Malaysian companies also benefit from having this policy when partnering with international businesses, bidding on government contracts, or working with financial institutions that require documented compliance programs.

• Basic Export Control Policy: Covers fundamental compliance requirements, focusing on product classification, screening procedures, and record-keeping for general exporters.
• Technology Transfer Policy: Specialized for companies dealing with technical data, software, and intellectual property exports under Malaysian Strategic Trade controls.
• Dual-Use Goods Policy: Detailed controls for items with both commercial and military applications, including enhanced due diligence procedures.
• Industry-Specific Policies: Tailored versions for sectors like electronics, chemicals, or aerospace, incorporating unique regulatory requirements.
• Comprehensive Trade Compliance Policy: Combines export controls with broader trade compliance elements, including sanctions and customs requirements.

• Export Compliance Officers: Lead the development and maintenance of Export Compliance Policies, ensure staff training, and oversee daily compliance activities.
• Senior Management: Approve policies, provide resources, and demonstrate commitment to export compliance through policy endorsement.
• Shipping Department Staff: Follow policy guidelines for documentation, classification, and screening of export shipments.
• Legal Counsel: Review and update policies to align with Malaysian trade laws and international regulations.
• External Auditors: Verify policy implementation and compliance during trade audits and certifications.

• Product Assessment: List all items your company exports, including technical specifications and potential dual-use applications.
• Regulatory Review: Identify applicable Malaysian trade laws, especially Strategic Trade Act requirements and customs regulations.
• Risk Analysis: Map out high-risk countries, restricted parties, and sensitive technologies in your export operations.
• Process Documentation: Detail your screening procedures, record-keeping systems, and staff training requirements.
• Internal Controls: Establish clear roles, reporting lines, and escalation procedures for export compliance issues.
• Technology Review: Document your systems for tracking licenses, maintaining records, and screening transactions.

• Policy Statement: Clear commitment to compliance with Malaysian Strategic Trade Act and export control laws.
• Scope Definition: Detailed coverage of products, technologies, and activities subject to export controls.
• Screening Procedures: Specific processes for checking restricted parties, end-users, and destination countries.
• Record Keeping: Requirements for maintaining export documentation for minimum 7 years per Malaysian customs law.
• Training Requirements: Mandatory staff training schedules and competency assessments.
• Violation Reporting: Clear procedures for reporting and handling compliance breaches.
• Review Process: Schedule for policy updates and compliance audits.

While both documents focus on regulatory compliance, an Export Compliance Policy differs significantly from a Compliance Policy. Let's explore their key distinctions:

• Scope and Focus: Export Compliance Policies specifically address international trade regulations and customs requirements, while general Compliance Policies cover broader organizational conduct and regulatory adherence.
• Regulatory Framework: Export policies must align with Malaysian Strategic Trade Act and customs laws, whereas general Compliance Policies typically address domestic business regulations and corporate governance.
• Operational Detail: Export policies include specific procedures for product classification, restricted party screening, and export documentation. General Compliance Policies focus on overall ethical conduct and internal controls.
• Stakeholder Impact: Export policies primarily affect shipping, logistics, and trade compliance teams, while general Compliance Policies apply to all employees across the organization.