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An Export Compliance Policy sets the rules and procedures your company follows when sending goods, technology, or services outside Denmark. It helps ensure your business meets Danish export control laws, EU regulations, and international trade requirements, including dual-use items under the Danish Weapons and Explosives Act.

This policy protects your company from legal risks while making international trade smoother. It covers key areas like product classification, screening trade partners, handling licenses, and training staff on export procedures. Danish companies use these policies to stay compliant with both EU sanctions and local customs requirements, especially when dealing with sensitive technologies or restricted markets.

Your business needs an Export Compliance Policy when starting to ship products, technology, or services outside Denmark. This becomes especially crucial if you're expanding into new international markets or dealing with dual-use items that could have both civilian and military applications under Danish export control laws.

Many Danish companies implement these policies before their first international shipment, during merger preparations, or when entering regulated industries like telecommunications or advanced manufacturing. Having this policy ready helps prevent export violations, speeds up customs clearance, and protects your company from fines under EU trade regulations and Danish customs laws.

• Basic Export Policy: Covers fundamental compliance requirements for small-to-medium Danish businesses, focusing on EU trade rules and basic screening procedures.
• Comprehensive Trade Control Policy: Detailed version for larger companies handling complex exports, including technology transfers and technical assistance.
• Industry-Specific Export Policy: Tailored for sectors like defense, chemicals, or telecommunications, incorporating specific Danish regulatory requirements.
• Dual-Use Export Policy: Specialized version for companies dealing with items that have both civilian and military applications under Danish control laws.
• Technology Transfer Policy: Focused on digital exports, software, and technical data transfers, aligned with EU cybersecurity standards.

• Export Compliance Officers: Lead the development and maintenance of Export Compliance Policies, ensuring alignment with Danish and EU regulations.
• Legal Department: Reviews and validates policy content, ensuring it meets current trade laws and corporate requirements.
• Senior Management: Approves and enforces the policy, setting the tone for compliance culture throughout the organization.
• Sales Teams: Follow policy guidelines when negotiating international deals and processing export orders.
• Logistics Staff: Handle day-to-day export operations according to policy requirements, including documentation and shipping procedures.
• External Consultants: Provide specialized input on complex regulatory requirements or industry-specific compliance needs.

• Product Analysis: List all items your company exports, including technical specifications and potential dual-use classifications.
• Market Research: Document your target export countries and any special trade restrictions or sanctions affecting them.
• Legal Review: Gather current Danish export control laws, EU regulations, and relevant international trade agreements.
• Internal Assessment: Map your export processes, identifying key staff roles and compliance touchpoints.
• Risk Evaluation: Outline potential compliance risks specific to your industry and export activities.
• Documentation System: Set up a system for tracking licenses, permits, and export documentation requirements.
• Training Plan: Develop materials to educate staff on policy requirements and compliance procedures.

• Policy Scope: Clear definition of covered activities, products, and geographical regions under Danish export controls.
• Legal Framework: References to Danish Export Control Act, EU regulations, and international trade agreements.
• Screening Procedures: Detailed processes for vetting customers and transactions against restricted party lists.
• Classification Protocol: Guidelines for determining product classifications and dual-use categories.
• Documentation Requirements: Specific records needed for customs compliance and audit trails.
• Training Requirements: Mandatory staff training schedules and competency assessments.
• Violation Reporting: Clear procedures for reporting and handling compliance breaches.
• Review Process: Schedule for policy updates and compliance assessments.

An Export Compliance Policy differs significantly from an Export Agreement. While both deal with international trade, they serve distinct purposes in Danish business operations.

• Scope and Purpose: Export Compliance Policies establish company-wide rules and procedures for all export activities, while Export Agreements govern specific transactions between trading partners.
• Legal Framework: Compliance Policies focus on meeting regulatory requirements under Danish and EU export control laws, while Export Agreements outline commercial terms and obligations between parties.
• Duration: Policies remain active indefinitely with periodic updates, whereas Agreements typically cover specific timeframes or transactions.
• Internal vs. External: Compliance Policies are internal governance documents binding company employees, while Export Agreements are contracts between separate business entities.
• Content Focus: Policies detail compliance procedures, screening requirements, and staff responsibilities, while Agreements specify pricing, delivery terms, and dispute resolution mechanisms.