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A Commercial Invoice serves as your key trade document when shipping goods internationally from New Zealand. It lists essential details about your shipment, including what you're selling, quantities, prices, and payment terms. Think of it as both a bill of sale and a customs declaration rolled into one.

Beyond helping goods clear customs smoothly, this document proves ownership, supports tax calculations, and meets NZ Export requirements. Kiwi businesses must ensure their Commercial Invoices align with Customs and Excise Act guidelines, especially when claiming preferential treatment under free trade agreements with trading partners like Australia or China.

You need a Commercial Invoice whenever you're exporting goods from New Zealand to international buyers. This document becomes essential right from the moment you agree to sell products overseas, especially when dealing with customs clearance and international payments.

It's particularly important for transactions under free trade agreements, like the CER with Australia or CPTPP arrangements. New Zealand exporters must prepare these invoices before shipping, as they're required for customs declarations, GST calculations, and proving compliance with trade rules. Having accurate Commercial Invoices ready helps avoid costly delays at borders and ensures smooth payment processing.

• Proforma Invoice For International Shipping: Used before finalizing sales, showing estimated costs and terms
• International Invoice: Standard Commercial Invoice for completed international sales
• Invoice For Customs Purposes Only: Specialized format for customs declarations without payment terms
• Shipping Invoice For Customs: Focuses on shipping details and freight charges
• Custom Clearance Invoice: Detailed version emphasizing compliance with customs requirements

• Exporters: NZ businesses selling goods overseas create and issue these Commercial Invoices to document sales and declare shipment details
• Customs Officials: Review invoices to assess duties, verify compliance with trade regulations, and clear goods for export
• Freight Forwarders: Use these documents to arrange shipping, complete customs paperwork, and manage international logistics
• Banks: Process international payments and letters of credit based on Commercial Invoice details
• Foreign Buyers: Rely on these invoices for payment processing, import clearance, and record-keeping in their country

• Basic Details: Gather your company's legal name, GST number, and complete contact details for both seller and buyer
• Product Information: List each item with accurate descriptions, quantities, unit prices, and HS codes for customs
• Trade Terms: Specify Incoterms, payment conditions, and delivery terms agreed with your buyer
• Compliance Check: Confirm export permits needed for your goods under NZ regulations
• Documentation: Include required certificates of origin or special permits for regulated products
• Final Review: Our platform ensures your Commercial Invoice includes all mandatory elements and meets legal requirements

• Header Information: Full legal names and addresses of seller and buyer, plus invoice number and date
• Product Details: Complete description, quantity, unit price, and total value in NZD for each item
• Trade Terms: Specified Incoterms, payment terms, and delivery conditions
• Regulatory Data: HS codes, country of origin, and GST registration numbers
• Shipping Details: Port of loading, destination, and carrier information
• Compliance Statement: Declaration confirming goods meet export requirements and trade agreement rules
• Authorization: Authorized signature, name, and company stamp or seal

A Commercial Invoice differs significantly from a standard Invoice Form in several key ways, particularly for international trade. While both document financial transactions, their legal requirements and purposes vary considerably under New Zealand law.

• Legal Status: Commercial Invoices serve as official customs documents and proof of transaction for international trade, while standard Invoice Forms only record domestic sales
• Required Information: Commercial Invoices must include specific trade details like HS codes, country of origin, and Incoterms, which aren't needed on regular invoices
• Customs Purpose: Commercial Invoices help calculate import duties and clear customs, whereas standard invoices focus solely on payment collection
• Trade Compliance: Commercial Invoices must meet strict international trade requirements and free trade agreement rules; standard invoices only need to satisfy GST regulations