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Thank You Letter For Accepting Resignation Template for Netherlands

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Key Requirements PROMPT example:

Thank You Letter For Accepting Resignation

"I need a Thank You Letter For Accepting Resignation for our Senior Project Manager who has served for 10 years and will be leaving on March 15, 2025, including mention of their significant contributions and the agreed 4-week transition period for knowledge transfer."

Document background
The Thank You Letter For Accepting Resignation is a professional document used in Dutch business settings to formally acknowledge an employee's departure and maintain positive professional relationships. This document is typically issued after receiving and accepting an employee's formal resignation letter, serving as both a confirmation of the resignation acceptance and an expression of appreciation for the employee's contributions. While Dutch employment law doesn't specifically require such a letter, it's considered best practice in professional settings and helps document the mutual agreement of employment termination. The letter should align with Dutch business customs and employment practices, potentially referencing any agreed-upon notice periods or transition arrangements. It's particularly valuable for maintaining professional networks and ensuring clear documentation of employment conclusions in the Netherlands.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Professional greeting addressing the employee by name

3. Acknowledgment: Formal acknowledgment of receiving and accepting the resignation

4. Confirmation Details: Confirmation of the last working day and any agreed-upon transition arrangements

5. Expression of Gratitude: Thank you message for the employee's service and contributions

6. Professional Closing: Formal closing, signature block with writer's name and title

Optional Sections

1. Future Reference Offer: Optional offer to serve as a reference for future employment opportunities

2. Exit Process Details: Information about exit interviews, handover procedures, or final administrative tasks if not communicated elsewhere

3. Future Collaboration: Expression of openness to potential future professional interactions

4. Benefits Information: Brief mention of final paycheck, benefits, or other compensation-related matters if not addressed in separate documentation

5. Company Property Return: Reminder about returning company property, if applicable

Suggested Schedules

1. Exit Checklist: Optional attachment listing required tasks and procedures for the employee's departure

2. Handover Document Template: Optional template for documenting handover of responsibilities and ongoing projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses














Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Non-Profit

Public Sector

Relevant Teams

Human Resources

Management

Operations

Administration

Executive Leadership

Personnel

Corporate Services

Relevant Roles

Human Resources Director

HR Manager

Department Manager

Team Leader

Managing Director

CEO

Division Head

Operations Manager

HR Business Partner

Office Manager

Department Director

Regional Manager

Branch Manager

General Manager

Chief Operating Officer

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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