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Lease Non Renewal Letter

Lease Non Renewal Letter Template for Netherlands

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Key Requirements PROMPT example:

Lease Non Renewal Letter

"I need a Lease Non Renewal Letter for my commercial property tenant in Amsterdam, with the lease ending March 31, 2025, as I plan to renovate the building; the letter needs to comply with Dutch commercial property regulations and include renovation plans."

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Document background
The Lease Non Renewal Letter is a crucial document in Dutch property management and real estate operations, used when a landlord or property owner decides not to extend a lease agreement beyond its current term. This document must strictly comply with Dutch legal requirements, including specific notice periods (typically 3-6 months for residential properties) and formal notification procedures as outlined in the Dutch Civil Code (Burgerlijk Wetboek). The letter serves multiple purposes: it provides legally required notice to the tenant, establishes a clear timeline for property vacancy, and initiates the process for property handover. It must include specific information about the property, parties involved, and termination dates while adhering to tenant protection laws and local housing regulations.
Suggested Sections

1. Sender Details: Full name and address of the landlord/property manager

2. Date: Current date of the letter

3. Recipient Details: Full name and address of the tenant

4. Property Identification: Complete address and description of the leased property

5. Lease Reference: Original lease agreement date and any relevant reference numbers

6. Non-Renewal Statement: Clear statement of intention not to renew the lease, including the current end date

7. Legal Notice Period: Confirmation that the notice period complies with Dutch law requirements

8. Final Day of Tenancy: Explicit statement of the final day of the tenancy

9. Property Handover Requirements: Basic requirements for returning the property in appropriate condition

Optional Sections

1. Reason for Non-Renewal: Include when required by law or when providing context would be beneficial

2. Outstanding Payments: Include if there are any rent arrears or other payments due

3. Security Deposit: Include details about security deposit return process if applicable

4. Property Inspection Arrangements: Include if specific arrangements for final inspection need to be made

5. Forwarding Address Request: Include when tenant's forwarding address is needed for deposit return or final correspondence

6. Maintenance Issues: Include if there are specific maintenance or repair issues that need addressing before vacancy

7. Keys Return Process: Include specific instructions for returning keys and access devices

Suggested Schedules

1. Property Condition Checklist: Checklist for expected property condition upon vacancy

2. Utility Transfer Information: Details about transferring or terminating utility services

3. Move-out Timeline: Schedule of important dates including inspection and key return

4. Final Settlement Calculation: Breakdown of any final payments or refunds due

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Office Space

Industrial

Housing Associations

Property Development

Facility Management

Relevant Teams

Legal

Property Management

Real Estate Operations

Asset Management

Tenant Relations

Administration

Compliance

Facilities

Contract Administration

Property Services

Relevant Roles

Property Manager

Real Estate Manager

Lease Administrator

Legal Counsel

Housing Officer

Asset Manager

Facility Manager

Property Administrator

Real Estate Agent

Tenancy Relations Officer

Operations Manager

Contract Manager

Portfolio Manager

Property Services Coordinator

Compliance Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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