The Lease Non Renewal Letter is an essential document in Malaysian property management and leasing operations, used when a landlord decides not to extend or renew an existing lease agreement. This formal notification must be provided within the timeframe specified in the original lease agreement and comply with Malaysian property law, particularly the National Land Code 1965. The document serves multiple purposes: it provides clear communication of the landlord's intention, establishes a formal record of the notice, and initiates the process for lease termination and property vacancy. The letter typically includes crucial information such as property details, lease termination date, and requirements for vacating the property. It's commonly used in both residential and commercial contexts and forms part of the proper documentation required for legal property management in Malaysia.
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1. Letter Date: Current date of the letter following proper business letter format
2. Recipient Details: Full name and address of the tenant
3. Property Details: Complete address and identification of the leased property
4. Lease Reference: Reference to the original lease agreement including its date and parties
5. Non-Renewal Statement: Clear and unambiguous statement indicating the intention not to renew the lease
6. Lease End Date: Specific mention of when the current lease term ends
7. Vacating Instructions: Basic instructions regarding the expectation to vacate by the end date
8. Sender's Signature Block: Landlord or authorized representative's signature details
1. Property Inspection Arrangements: Details about final inspection timing and procedures, used when specific arrangements need to be made
2. Outstanding Payments: Reference to any pending rent or other payments, included if there are outstanding financial matters
3. Security Deposit: Information about the return of security deposit, included when there's a need to address deposit matters
4. Maintenance Requirements: Specific requirements for property condition upon vacancy, used when there are special maintenance concerns
5. Forwarding Address Request: Request for tenant's forwarding address, included when needed for future correspondence or deposit return
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Condition Checklist: Document outlining the expected condition for property handover
3. Outstanding Payments Statement: Detailed statement of any pending payments or financial matters, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Retail
Office Space
Industrial
Hospitality
Storage and Warehousing
Mixed-Use Development
Relevant Teams
Legal
Property Management
Real Estate Operations
Facilities Management
Asset Management
Tenant Relations
Contract Administration
Operations
Risk Management
Relevant Roles
Property Manager
Real Estate Manager
Facility Manager
Legal Counsel
Property Administrator
Leasing Manager
Asset Manager
Operations Manager
Property Owner
Real Estate Agent
Building Manager
Tenant Relations Manager
Contract Administrator
Real Estate Operations Director
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