The Termination of Lease Letter is a crucial document in Malaysian property law practice, used when either a landlord or tenant wishes to formally end their lease agreement. This document is essential for compliance with Malaysian legal requirements, particularly under the National Land Code 1965 and the Contracts Act 1950. It should be used when providing notice to terminate either residential or commercial lease agreements, whether at the end of the lease term or during it (subject to lease terms). The letter must include specific details such as property identification, termination date, reference to the original lease agreement, and handover arrangements. Proper documentation through a Termination of Lease Letter helps prevent disputes and ensures clear communication between parties regarding the lease termination.
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1. Sender's Details: Full name and address of the tenant/landlord sending the notice
2. Date: Current date when the termination notice is being issued
3. Recipient's Details: Full name and address of the landlord/tenant receiving the notice
4. Property Details: Complete address and description of the leased property
5. Reference to Lease Agreement: Details of the original lease agreement including its date and parties
6. Notice of Termination: Clear statement of intention to terminate the lease
7. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
8. Handover Arrangements: Details of property inspection and key return procedures
9. Closing: Professional closing statement, signature block, and contact information
1. Reason for Termination: Include when termination is due to specific circumstances or when required by lease terms
2. Security Deposit: Include when discussing return of security deposit and any deductions
3. Outstanding Payments: Include when there are pending rent payments or utility bills to be settled
4. Maintenance Issues: Include when there are specific property condition or repair matters to be addressed
5. Forwarding Address: Include when sender needs to provide new address for future correspondence
6. Legal Compliance Statement: Include when referencing specific legal requirements or lease terms being fulfilled
1. Property Condition Report: Checklist documenting the current condition of the property
2. Utility Account Details: List of utility accounts to be transferred or terminated
3. Outstanding Payment Schedule: Detailed list of any pending payments or settlements
4. Photographic Evidence: Photos of property condition, if relevant
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