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The Lease Non Renewal Letter is a crucial document used in German property management when a landlord decides not to extend an existing lease agreement. It must comply with the German Civil Code (BGB) requirements and should be issued with appropriate notice before the lease's expiration. This document is typically used for fixed-term lease agreements where automatic renewal provisions exist but the landlord wishes to end the tenancy at the natural term end. The letter must contain specific elements required by German law, including clear identification of the property, parties involved, and the exact termination date. It serves as formal documentation of the non-renewal decision and helps prevent any misunderstandings about the lease's continuation. The timing of this notice is particularly important under German law, as failure to provide adequate notice could result in an automatic renewal or extension of the lease term.

1. Sender Details: Full name and address of the landlord or property management company

2. Recipient Details: Full name and address of the tenant(s)

3. Date: Current date of the letter

4. Property Reference: Clear identification of the rental property, including full address and any relevant unit numbers

5. Subject Line: Clear indication that this is a notice of non-renewal of lease (Mitteilung über die Nichtverlängerung des Mietvertrags)

6. Lease Reference: Reference to the existing lease agreement, including its date and parties

7. Non-renewal Statement: Clear statement that the lease will not be renewed upon its expiration

8. End Date: Specific mention of the lease end date

9. Return of Property: Instructions regarding the return of the property, keys, and required condition

10. Signature Block: Space for landlord's signature, name, and date