The Offer Letter and Appointment Letter is a crucial employment document used in Malaysia to initiate and formalize employment relationships. It serves a dual purpose: first as an offer of employment outlining proposed terms, and then, upon acceptance, as the formal appointment letter establishing the employment contract. The document must align with Malaysian employment legislation, particularly the Employment Act 1955, and includes essential information such as job details, compensation, benefits, working conditions, and statutory requirements. This document is typically used when hiring new employees or promoting existing staff to new positions, and can be customized for various industries and position levels while maintaining compliance with local employment laws.
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1. Company Information and Date: Official letterhead with company details and date of the letter
2. Employee's Personal Information: Full name and address of the prospective employee
3. Position and Job Title: Specific designation and role being offered
4. Employment Start Date: Proposed/confirmed date of employment commencement
5. Employment Status: Whether permanent, temporary, or fixed-term employment
6. Remuneration Package: Basic salary, allowances, and other monetary benefits
7. Working Hours: Standard working hours, days, and rest periods
8. Probation Period: Duration and terms of the probationary period
9. Leave Entitlements: Annual, medical, and other types of leave
10. Notice Period: Required notice period for termination by either party
11. Reporting Relationship: Direct supervisor or reporting manager information
12. Job Location: Primary workplace location and any mobility requirements
13. Acceptance and Signature: Space for offer acceptance and signatures of both parties
1. Commission Structure: For sales or commission-based roles, detailing commission calculations and payment terms
2. Shift Work Details: For positions involving shift work or irregular hours
3. Overtime Policy: For non-executive positions eligible for overtime payment
4. Travel Requirements: For positions involving regular travel
5. Non-Compete Clause: For senior positions or roles with access to sensitive information
6. Confidentiality Requirements: For roles handling confidential information
7. Stock Options/Share Plans: For companies offering equity compensation
8. Remote Work Policy: For positions allowing work from home arrangements
9. Performance Bonus Structure: For roles with performance-based incentives
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Comprehensive list of benefits including insurance, medical coverage, etc.
3. Company Policies: Key company policies and procedures that form part of employment terms
4. Code of Conduct: Expected behavioral standards and professional conduct guidelines
5. Statutory Declarations: Required declarations under Malaysian employment law
6. Training Requirements: Mandatory training programs or certifications required for the role
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Energy
Telecommunications
Transportation and Logistics
Agriculture
Mining and Resources
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Production
Quality Assurance
Administration
Project Management
Supply Chain
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Head
Senior Manager
Manager
Executive
Officer
Administrator
Specialist
Analyst
Coordinator
Supervisor
Assistant
Associate
Engineer
Developer
Accountant
Sales Representative
Customer Service Representative
Human Resources Executive
Project Manager
Technician
Operations Manager
Research Associate
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