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Freelancer Offer Letter for Malaysia

Freelancer Offer Letter Template for Malaysia

A formal offer letter governed by Malaysian law that establishes a freelance working relationship between a company and an independent contractor. This document outlines the terms of engagement, including scope of work, compensation, project timeline, intellectual property rights, and confidentiality obligations while ensuring compliance with Malaysian contract law and maintaining clear distinction from employment relationships. The document incorporates necessary provisions to protect both parties' interests while maintaining the flexibility characteristic of freelance arrangements.

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What is a Freelancer Offer Letter?

The Freelancer Offer Letter is a crucial document used when companies in Malaysia engage independent contractors for specific projects or services. It serves as the formal initiation of a freelance relationship, carefully structured to comply with Malaysian contract law while avoiding any implications of employment under the Employment Act 1955. This document is particularly relevant in today's gig economy, where companies increasingly rely on flexible workforce arrangements. The letter typically includes essential elements such as scope of services, payment terms, project timelines, and intellectual property provisions, while maintaining the independent nature of the relationship. It's designed to protect both parties' interests while providing clear parameters for the engagement within the Malaysian legal framework.

What sections should be included in a Freelancer Offer Letter?

1. Date and Address Block: Formal letter heading including date and both parties' addresses

2. Greeting and Introduction: Professional salutation and brief introduction stating the purpose of the letter

3. Engagement Terms: Clear statement of the freelance nature of the relationship and general scope of services

4. Project Scope: Detailed description of the services or deliverables expected

5. Fee Structure: Compensation details, payment terms, and schedule

6. Duration and Timeline: Project timeline or engagement period, including key milestones if applicable

7. Intellectual Property Rights: Ownership and rights regarding work created during the engagement

8. Confidentiality: Basic confidentiality obligations regarding client information

9. Termination Terms: Conditions and process for ending the engagement

10. Acceptance Block: Signature blocks for both parties with acceptance statement

What sections are optional to include in a Freelancer Offer Letter?

1. Equipment and Resources: Details of any equipment or resources provided by either party, used when specific tools or resources are part of the engagement

2. Non-Compete Clause: Restrictions on working with competitors, used when protecting client's competitive interests is crucial

3. Performance Metrics: Specific KPIs or quality standards, used for projects requiring measurable outcomes

4. Expense Policy: Guidelines for reimbursable expenses, used when travel or other expenses are expected

5. Dispute Resolution: Process for handling disagreements, used in higher-value or complex engagements

6. Insurance Requirements: Specific insurance coverage requirements, used when work involves risks or client policy requires it

7. Data Protection: Specific data handling requirements, used when personal or sensitive data is involved

What schedules should be included in a Freelancer Offer Letter?

1. Schedule A - Detailed Scope of Work: Comprehensive breakdown of services, deliverables, and technical requirements

2. Schedule B - Fee Schedule: Detailed breakdown of rates, payment milestones, and any variable compensation elements

3. Schedule C - Project Timeline: Detailed project schedule with milestones and deliverable dates

4. Appendix 1 - Required Tools and Software: List of specific tools, software, or platforms required for the engagement

5. Appendix 2 - Compliance Requirements: Any specific regulatory or client compliance requirements applicable to the work

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Offer Letter

Cost

Free to use
Relevant legal definitions




















Clauses






















Relevant Industries

Technology

Digital Media

Marketing

Creative Services

Consulting

Education

Professional Services

E-commerce

Financial Services

Healthcare

Content Creation

Software Development

Design Services

Business Services

Relevant Teams

Human Resources

Legal

Procurement

Project Management Office

Marketing

Digital

Operations

Finance

Information Technology

Product Development

Relevant Roles

Project Manager

Graphic Designer

Content Writer

Software Developer

Digital Marketing Specialist

Business Consultant

UI/UX Designer

Data Analyst

Social Media Manager

Video Editor

Technical Writer

SEO Specialist

Financial Analyst

Training Consultant

Mobile App Developer

Market Research Analyst

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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