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Freelancer Offer Letter Template for Netherlands

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Key Requirements PROMPT example:

Freelancer Offer Letter

"I need a Freelancer Offer Letter under Dutch law for a software developer who will work remotely from Portugal on our AI project starting March 2025, with specific clauses about data protection and code ownership."

Document background
The Freelancer Offer Letter is a crucial document used in the Netherlands when a company wishes to engage an independent contractor (ZZP'er) for professional services. It serves as the formal initiation of a business-to-business relationship, carefully structured to comply with Dutch labor and tax laws, particularly the Wet DBA. This document is essential for establishing clear independent contractor status and avoiding any implications of employment relationships. The letter typically precedes or accompanies a more detailed service agreement and includes key commercial terms, project scope, compliance requirements, and independence confirmations. It's particularly important in the Dutch context where the distinction between employment and independent contractor status is strictly regulated.
Suggested Sections

1. Date and Address Block: Formal letter header including date and freelancer's registered business address

2. Salutation: Professional greeting to the freelancer

3. Introduction: Brief opening expressing interest in engaging the freelancer's services

4. Project/Service Description: Clear outline of the services or project scope to be provided

5. Commercial Terms: Fee structure, payment terms, and invoicing requirements including VAT considerations

6. Duration and Time Commitment: Project timeline or engagement period, including any minimum/maximum hours

7. Independence Confirmation: Clear statement confirming independent contractor status and not an employment relationship

8. Compliance Requirements: Confirmation of KvK registration, VAT number, and professional insurance requirements

9. Intellectual Property Rights: Basic terms regarding ownership of work products

10. Confidentiality: Basic confidentiality obligations

11. Acceptance and Response: Instructions for accepting the offer and next steps

12. Closing: Professional closing and company signatory details

Optional Sections

1. Equipment and Resources: Include when specific equipment or resources will be provided by either party

2. On-site Work Arrangements: Include when the freelancer needs to work from client locations

3. Travel and Expenses: Include when travel or additional expenses may be required and reimbursable

4. Subcontracting Rights: Include when the freelancer may need to use subcontractors

5. Data Protection: Include when the services involve processing personal data

6. Non-Competition: Include when protecting against competition is crucial, noting Dutch law restrictions

7. Knowledge Transfer: Include for projects requiring handover or documentation

8. Performance Metrics: Include when specific performance standards or KPIs will be measured

Suggested Schedules

1. Service Description: Detailed specification of services or project deliverables

2. Rate Card: Detailed breakdown of fees and charging structures

3. Model Agreement: If using a pre-approved model agreement (modelovereenkomst) from the Dutch tax authorities

4. Insurance Requirements: Specific insurance types and coverage levels required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Information Technology

Digital Marketing

Management Consulting

Creative Services

Professional Services

Media and Entertainment

Education and Training

Financial Services

Healthcare Services

Engineering and Technical Services

Research and Development

Content Creation

Project Management

Business Advisory

Relevant Teams

Human Resources

Legal

Finance

Procurement

Project Management Office

Operations

Information Technology

Marketing

Business Development

Research & Development

Training & Development

Creative Services

Strategy & Planning

Relevant Roles

Freelance Software Developer

Independent Consultant

Contract Project Manager

Freelance Digital Marketing Specialist

Independent Business Analyst

Contract Graphic Designer

Freelance Content Writer

Independent Financial Advisor

Contract Research Analyst

Freelance UX Designer

Independent Training Consultant

Contract Data Scientist

Freelance Video Editor

Independent HR Consultant

Contract Technical Architect

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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